Agenda and minutes

Apologies were received from Councillor David Simmonds and Councillor Susan O’Brien.

Councillor Douglas Mills declared a non-pecuniary interest in Item 5 (minute 804) due to the proximity of his property to the proposed route. He remained in the room during the discussion and vote on the item.

Councillor Jonathan Bianco declared a non-pecuniary interest in Item 19 (minute 818) due to a connection with a company concerned in the report. He remained in the room during the discussion and vote on the item.

The minutes and decisions of the Cabinet meeting held on 20 June 2013 were agreed as a correct record.

This was confirmed.

On behalf of the Cabinet, the Leader of the Council welcomed Mr Tony Zaman to his first meeting as Director of Adult Social Care Services.

RESOLVED:

That the Cabinet:

1. Notes the contents of the report, including the current position in relation to the legal challenge against HS2.

2. Notes the letters sent to the London Assembly’s Environment and Transport Committees regarding the Government’s HS2 Phase One Design Refinement Consultation as set out in Appendices 1 and 2.

3. Endorses the response that has been submitted to the Government’s HS2 Phase One Design Refinement Consultation as set out in Appendix 3.

4. Endorses the response that has been submitted to the Government’s HS2 Phase One draft Environmental Statement Consultation as set out in Appendix 4.

5. Strongly appreciates the efforts of local residents groups that have been established in response to the HS2 proposal and reaffirms this Council's commitment to work closely with and support them as the campaign progresses;

6. Reaffirms that the Leader of the Council can continue to take all necessary action to oppose the Government’s proposals for High Speed Rail, including legal action, funding and partnerships with the 51M Group and any other local authorities / organisations; and furthermore agrees that delegated authority be given to the Borough Solicitor and the Deputy Chief Executive and Corporate Director of Residents Services to formally implement any actions directed by the Leader.

7. Instructs officers to take the necessary agreed actions to oppose the Government’s proposals for High Speed Rail, including joint working with the 51M Group including any further contributions to it, and to report back to Cabinet on any significant issues.

Reasons for decisions

The Leader of the Council updated Cabinet on the Court of Appeal’s decision and welcomed that leave had been granted to appeal the decision again, taking the case all the way to the Supreme Court, the highest court in England, Wales and Northern Ireland.

Cabinet thanked local residents and campaign groups for their tremendous efforts and it expressed its unequivocal commitment to continue to oppose the proposed route, which would likely to be the most significant development proposal in the Borough since the 3rd Runway.

Alternative options considered and rejected

None.

Officer to action:

Jales Tippell

Residents Services

RESOLVED:

That Cabinet:

Domestic Housing 

1. ask officers to request the support of the Hillingdon Registered Social Landlords Forum to encourage a provision for:

a)     more uniform tenancy conditions to prevent pest infestation; and

b)     improved communications to support, educate, advise and guide their residents about handling waste through ‘Welcome packs’ or other introductory material.

2. notes the roles of private landlords, social landlords and the Council (as a landlord) in terms of how pest infestations are dealt with effectively in tenanted properties; and work with these groups to ensure that all tenants are aware of best practice.

3. asks officers to encourage social responsibility of individual tenants and homeowners, whether in social or private sector housing, to properly manage their domestic waste to minimise pest problems through:

a)     educational materials and leaflets;

b)     the wider use of signage to re-enforce the necessity of effective pest control and waste management;

c)     articles in Hillingdon People twice a year to remind residents about effective ways of managing waste; and

d)     education through schools.

4. in the case of persistent offenders and individuals or groups who have been reminded of their responsibilities, endorses the Council’s enforcement methods to ensure that domestic waste is managed properly.

5. instructs officers to send the report to the National Landlords Association and other relevant bodies, representing private sector landlords for information and to promote voluntary agreement among their members.

Pest Control Services

6. notes the Committee’s endorsement of a new, more equitable approach to providing Pest Control Services following the BID review and the current concessions policy, which includes a free pest control service for all over 65’s, disabled and those on benefits.

7. asks officers to ensure residents and landlords are aware of the services available from the Council to tackle pest problems, including an indication of costs.  Cabinet also asks officers to encourage Registered Social Landlords to provide advice on the use of these services.

Waste Services & Enforcement

8. supports the education and encouragement of businesses to take full responsibility for the cleanliness of the land they occupy, as well as to comply fully with the “Duty of Care for Waste Management”.

9. supports the continuation of enforcement and alley gating be considered in areas where there is a high level of illegal dumping of waste.  These methods are positive solutions to areas of the Borough with high pest infestation and the benefits of alley gating to businesses have been positive in certain areas of the Borough.

Resident Engagement

10. instructs officers to ensure that, when leaflets and waste campaigns are refreshed, they promote a universal message.

Reasons for decision

Cabinet welcomed the Committee’s timely review and agreed their recommendations surrounding pest control and better waste management.

The Committee had examined a number of areas, in particular how food waste generated by residents and businesses was managed prior to, during and after the collection process and recommended where improvements could be made.

Alternative options considered and rejected

The Cabinet could have decided to reject some or all of the Committee’s recommendations.

Officers to action:

Nigel Dicker, Residents Services

Charles Francis, Administration Directorate

RESOLVED:

That Cabinet approves the Joint Commissioning Plan for Adults of All Ages with Mental Health Problems (2013-15), amended as a result of consultation.

Reasons for decision

Cabinet gave its approval to the joint plan with the NHS, aimed at improving mental health services and wellbeing, resident experience of mental health services and outcomes from treatment and support.

Alternative options considered and rejected

None.

Officers to action:

Tony Zaman, Adult Social Care

Perry Scott, Finance

RESOLVED:

That Cabinet:

1.                  Considers the Memorandum of Understanding (MOU) between the Council and Clinical Commissioning Group (CCG) at appendix 1 and delegates authority to the Deputy Chief Executive and Corporate Director of Residents Services, in consultation with the Leader of the Council and Cabinet Member for Social Services, Health & Housing,  to make any drafting changes to it following further discussions with the CCG. Subsequently, Cabinet authorises the Leader of the Council to sign the final version of the MOU on behalf of the Council.

2.                  Notes the approach taken in Hillingdon to integrate Public Health functions in support of the improvement of the health and wellbeing of residents;

3.                  Notes that existing contracts are being reviewed in the light of the needs of residents and in respect of value for money;

4.                  Delegates full authority to the Leader of the Council, in consultation with the Corporate Director of Finance, to make all necessary decisions and sign any necessary budget virements and;

5.                  Delegates full authority to the Leader of the Council, in consultation with the Corporate Director of Finance, to make all necessary decisions and sign any agreements in respect of the external transfer of funds to meet local health responsibilities and needs.

Reasons for decision

Cabinet received an update on the integration of new public health services and made a number of decisions to ensure partnerships, contracts and financial arrangements with the NHS were robust, transparent and provided value for money.

Alternative options considered and rejected

Cabinet could have decided not to review contracts or put in place sound and sensible financial and partnership arrangements.

Officer to action:

Nigel Dicker, Residents Services

Kevin Byrne, Administration Directorate

RESOLVED:

That Cabinet:

1. Notes the revenue and capital outturn position for 2012/13.
2. Approves the final allocation of contingency budgets to services as set out in table 4 including the carry forward of £489k of unspent general contingency to 2013/14.
3. Approves the rephasing of £9,829k of General Fund capital and £357k of HRA capital budgets from 2012/13 as set out in tables 7 and 8 of the report.
4. Notes the Annual Treasury Report at Appendix B.

Reason for decision

Cabinet welcomed the Council’s positive 2012/13 revenue & capital outturn position and agreed to re-phase capital resources to planned expenditure in cases where agreed and where planned expenditure had fallen within different financial years.

Alternative options considered and rejected

None.

Officer to action:

Paul Whaymand, Finance Directorate

RESOLVED:

That Cabinet:

1.      Note the forecast management budget position for revenue and capital as at Month 2.

2.      Note the treasury management update for Month 2 at Appendix E.

3.      Approves funding of the following from capital contingency budget:

-   Hayes Civic Hall Car Park scheme (£53k), and

-   Libraries Refurbishment scheme (£99k).

4.      Continue the delegated authority up until the 26 September 2013 Cabinet meeting to the Chief Executive to approve any consultancy and agency assignments over £50k, with final sign-off of any assignments made by the Leader of the Council. Cabinet are also asked to note those consultancy and agency assignments over £50k approved under delegated authority between the 25 April and 25 July 2013 Cabinet meetings, detailed at Appendix F.

5.      Approve the allocation of £25k of High Street Innovation Fund grant to Residents Services revenue budget in 2013/14 to continue an existing project to support independent retailers up to March 2014.

6.      Approve the allocation of £787k of Weekly Collection Support Scheme grant to Residents Services revenue budget in 2013/14 to introduce a food waste collection service from October 2013.

7.      Note that the Council has with partners secured £450k of funding from Mayor’s Air Quality Fund, and approves the Council’s participation in the development of detailed proposals for the use of this funding.

8.      Approve the allocation of £25k of Getting Young People Working grant to Children’s & Young People Services revenue budget in 2013/14 to continue work with young unemployed people with behavioural difficulties to help them into work.

9.      Approve the submission of a funding bid into the Greater London Authority Pocket Parks programme.

10.Approve the submission of a funding bid into the Sport England Community Sport Activation Fund, and delegate the final details of the bid to the Corporate Director of Residents Services to agree in consultation with the Cabinet Member for Community, Commerce and Regeneration.

11.Approve the allocation of £56k of Food Standards Agency grant to Residents Services revenue budget in 2013/14 to undertake additional sampling of imported food products.

12.Approve the allocation of £856k Adoption Reform Grant to the Children’s Social Care revenue budget 2013/14 to increase the number of Looked After Children adopted. Furthermore, Cabinet delegate all final decisions over the allocation of the £856k to the Director of Children and Young People’s Services, in consultation with the Leader of the Council and the Cabinet Member for Education and Children’s Services.

13.Approve the allocation of £100k of Social Housing Fraud Grant to Residents Services (HRA) revenue budget in 2013/14 to continue the existing work to reduce fraudulent use of Council Housing.

14.Note that the Council has made a bid for Department of Communities and Local Government funding to tackle use of bed and breakfast accommodation to house homeless families.

15.Ratify emergency contract and financial decisions made by the Chief Executive and Leader of the Council on 30 May 2013 in relation to the Ruislip Lido Enhancement Programme and Northwood Bowls Club refurbishment.

16.Ratify an emergency contract decision made by the Chief Executive and Leader of the Council on 2 July 2013 in relation to the refurbishment works at Harlington Library.

17.Authorise the Leader of the Council and Cabinet Member for Finance, Property and Business Services, in consultation with the relevant Corporate Director, to make all necessary decisions in respect of the utilisation of Priority Growth capital and revenue funds as required between Cabinet meetings. Such decisions to be reported to the next Cabinet meeting.

18.Agree that during the intervening period between the 2013 July and September Cabinet meetings, to delegate full authority to the Leader of the Council, in conjunction with the relevant Cabinet Member(s) and Corporate Director(s), to make any policy, contractual or financial decision that would otherwise be reserved constitutionally to the Cabinet, if a delay would prejudice Council projects or service delivery. Such decisions to be reported to the next Cabinet meeting.

19.That Cabinet revoke its decision on 20 June 2013 to award a 4 year contract to Cruise Minibuses Ltd to provide emergency transportation requirements and delegate authority to the Deputy Chief Executive and Corporate Director of Residents Services, in consultation with the Leader of the Council and Cabinet Member for Finance, Property & Business Services, to agree any alternative procurement for such purposes.

Reasons for decision

Cabinet was informed of the latest forecast revenue, capital and treasury position for the current year 2013/14 to ensure the Council achieved its budgetary and service objectives.

Cabinet made a wide range of further decisions to accept a number of external grants and allocate them, vire monies, ratify a couple of emergency decisions and provide for continuity of top-level decision-making during the summer months.

Alternative options considered and rejected

None.

Officer to action:

Paul Whaymand, Finance Directorate

RESOLVED:

That the Cabinet:

1)     Note the progress to date to ensure the sufficient provision of early years child care places for disadvantaged two year olds and the rising demand for primary and secondary school places and special education needs and;

2)     Agree proposals for meeting forecast needs are reported to a future meeting of the Cabinet for approval.

Reasons for decision

Cabinet appreciated the need to secure sufficient early years and school places to meet the needs of children resident in the Borough. It was noted that the demand for primary, secondary and special needs school places in Hillingdon was forecast to continue growing.

Alternative options considered and rejected

None. Cabinet reiterated its continued investment in London’s largest school building programme, aimed at ensuring that every child in the Borough would have a quality place at a local school.

Officers to action:

Julien Kramer, Residents Services

Dan Kennedy, Administration Directorate

RESOLVED:

That Cabinet:

1. Note the progress made with Phases 1, 2 and 3 of the Primary School Expansion Programme.

2. Approve the expenditure of up to £50,000 on surveys on the Lake Farm new school site.

3. Delegate authority to the Deputy Chief Executive & Corporate Director of Residents Services, in consultation with the Cabinet Member for Education and Children's Services, to take all necessary steps on behalf of the Council to support The Chantry School in the provision of good quality education for children with emotional, social and behavioural difficulties.

4. Approve a capital release of £2,195,160 for the proposed School Conditions Works Programme.

Reasons for decision

Cabinet received an update on the primary school capital programme and made a number of decisions to progress the provision of sufficient school places, including those relating to the necessary building contracts and project funding. Cabinet also agreed to take any necessary steps to support The Chantry School.

Alternative options considered and rejected

Cabinet could have decided to delay or not progress aspects of the building programme, which would have impacted upon the Council’s ability to provide sufficient school places.

Officer to action:

David Murnaghan – Residents Services

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

That Cabinet:

1. Awards a 4 year contract with Apetito to provide meals to day and dining centres from the 27th September 2013 and;

2. Approves the proposed model of service delivery for community meals.

Reasons for decision

Cabinet agreed to a new, improved contract and model of service delivery for meals to elderly and vulnerable residents, following a competitive tendering exercise. The new service model would provide more choice, in particular for those with personal budgets.

Alternative options considered and rejected

Cabinet could have extended the current contract and/or decommissioned meals services from day or dining centres.

Officer to action:

Gary Collier, Adult Social Care Services

Perry Scott, Finance Directorate

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

That the Cabinet approve the award of a contract to Dimensions to provide a preventative drop in and outreach service  for disabled people with low or moderate needs for a period of three years from 1st November 2013 at a total cost of  £393,207.

Reasons for decision

Following a competitive tender exercise, Cabinet awarded the contract to a suitably qualified provider to provide a drop-in and outreach service to be made available to residents who do not meet the Council’s eligibility criteria for social care.

Alternative options considered and rejected

Cabinet could have decided not to commission preventative services for disabled people with low or moderate needs.

Officer to action:

Gary Collier, Adult Social Care Services

Perry Scott, Finance Directorate

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

That Cabinet:

1. Approves the award of a contract for the supply of 7 winter maintenance vehicles on a 6 monthly contract hire basis commencing on 1st October 2013 for a period of 3 years (with provision to extend for a further 2 years) to Econ Engineering Limited and;

2. Requests that the Chairman of the Executive Scrutiny Committee waives the scrutiny call-in on these recommendations to ensure the Council can meet delivery target times.

Reasons for decision

Cabinet agreed to procure vehicles for winter maintenance for salt spreading as the current vehicles were old and operating beyond their expected lifespan.

Alternative options considered and rejected

Cabinet could have decided to keep the vehicles, which would have been operationally unsound.

Officers to action:

Steve Palmer & David Fisher, Residents Services

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

That the Cabinet agrees to award a 12 month contract to METTS Ltd for the Inspection, Service and Maintenance of the Council’s fleet, except those vehicles which are subject to separate arrangements because of the need for particular specialist maintenance and inspection,  on a single tender action basis whilst a full tender process is undertaken.

Reasons for decision

Cabinet agreed to single tender and extension of the current contract for maintenance services for the Council’s comprehensive fleet of over 200 vehicles ranging from small cars and vans to specialist commercial vehicles and plant, to provide essential services to the residents of the Borough.

Alternative options considered and rejected

Cabinet could have decided to seek competitive bids, but deemed it not commercially viable at the present time.

Officers to action:

Steve Palmer & David Fisher, Residents Services

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

That Cabinet approves a 12 month extension of the contract with Hillingdon Carers for the Carer Support Service and Young Carers Project for the period 1st April, 2014 to 31st March, 2015 at a total cost of £278.2K.

Reasons for decision

Cabinet agreed to extend the contract for carers’ services, to support and maximise the amount of time carers are able to provide unpaid care, thereby reducing demand on social care services. 

Alternative options considered and rejected

Cabinet could have competitively tendered using the existing service model, but considered this would be inappropriate until the Care Bill had passed through Parliament bringing about potential changes to the way such services are delivered.

Officer to action:

Perry Scott, Finance Directorate

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

That Cabinet approve a 12 month extension to the contract with Sevacare to provide care services at Triscott House and Cottesmore House for the period 21st September 2013 to 20th September 2014.

Reasons for decision

Cabinet agreed to extend the current contract with Sevacare to provide value for money and continuity of service within both Extra Care schemes.

Alternative options considered and rejected

Cabinet could have competitively tendered the service.

Officer to action:

Perry Scott, Finance Directorate

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

That Cabinet notes the outcome of the tender process from Kier Construction Ltd, and agrees to:

1. Award the contract in the sum of £3,913,645 inclusive of optional items to refurbish Uxbridge Library, to Kier Construction Ltd under the "Scape" National Minor Works Contractor’s Framework. This is subject to contractor’s tender clarifications being satisfactorily resolved by officers and the Deputy Chief Executive and Corporate Director of Residents Services being advised accordingly;

2. Delegate authority to the Deputy Chief Executive and Corporate Director of Residents Services, in consultation with the Leader of the Council and Cabinet Members for Finance, Property and Business Services & Community, Commerce and Regeneration, to agree the value engineering options presented in the body of the report to the value of £220,000;

3. Include the additional optional items to the project as outlined in the body of the report, for the sum of £151,425;

4. Increase the allocated budget from £4,100,000 to £4,448,000;

5. Delegate authority to the Deputy Chief Executive and Corporate Director of Residents Services, in consultation with the Leader of the Council and Cabinet Member for Finance, Property & Business Services, to authorise the replacement of the sprinkler system if this proves necessary after consideration of the outcome of further testing of the sprinkler system to determine if it is fit for purpose.

Reason for decisions

Cabinet made the necessary contractual and financial decisions to continue the ‘roll out’ the Council’s libraries refurbishment programme and the modernisation of the Borough’s flagship library in Uxbridge.

Alternative options considered and rejected

Cabinet could have decided not to tender and delay the refurbishment works, which would have had consequential impact upon service delivery.

Officer to action:

Mohamed Bhimani, Residents Services

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

That Cabinet:

1)         Agree to establish a Framework for the delivery of adaptation works within Private Sector Housing where Hillingdon provide a full agency service to private owners and tenants, and within Council housing services for all Council adaptations. This framework agreement is to include the following five contractors:

Contractor 1:           R R Richardson Limited;

Contractor 2:           Topcoat Construction Limited;

Contractor 3:           Connect Property Services Limited;

Contractor 4:           Apollo Property Services Group Limited t/a Keepmoat; and

Contractor 5:           Effectable Construction Services Limited.

2)         Agree the same set of contractors can be used on a range of general construction works across Housing and Corporate estate subject to the ongoing application of Standing Orders;

3)         Agree to extend the use of existing gas and central heating services provider, T Brown, to undertake all gas and central heating works related to adaptation works and;

4)         Delegate approval to the Deputy Chief Executive and Corporate Director of Residents Services, in consultation with the Leader of the Council and Cabinet Member for Finance, Property & Business Services, to agree any process reviews targeted at improving the completion time for such works.

Reasons for decision

Cabinet agreed to update arrangements with the contractors providing works to the Council’s housing and estate stock.

Alternative options considered and rejected

None.

Officer to action:

Perry Scott, Finance Directorate

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED

That Cabinet approves the appointment of Powerday PLC to undertake the collection and processing of highways arisings, assorted rubble, hardcore materials and associated fly tipped waste from Harlington Road Depot for subsequent treatment at a Materials Recycling Facility at Old Oak Sidings, Willesden.

Reasons for decision

Cabinet agreed a contract for the processing of various materials and associated waste from highways, housing services and other operations, to be transported from Central Depot, Harlington Road for subsequent treatment.

Alternative options considered and rejected

Cabinet could have determined another processing facility or placed the materials directly into landfill.

Officer to action:

Colin Russell, Residents Services

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

That the Cabinet authorise:

1. That the land be declared surplus to requirements;
2. That planning consent be obtained for a residential development;
3. Sale of the land on the open market, initially as leasehold, until the scheme with planning consent has been built, then sale of the freehold;
4. That all future decisions regarding the site be delegated to the Leader of the Council and the Cabinet Member for Finance, Property and Business Services, in conjunction with the Deputy Chief Executive and Corporate Director of Residents Services.

Reasons for decision

Cabinet agreed the sale of the site with planning consent for a residential scheme as it offered best consideration.

Alternative options considered and rejected

No alternative service use had been identified for the site.

Officer to action:

Marcia Gillings, Residents Services

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

As set out in the Cabinet report and as amended at the meeting, the Cabinet made a number of decisions regarding the tenancy arrangements at this site and delegated authority to the Leader of the Council and Cabinet Member for Finance, Property and Business Services, in consultation with the Deputy Chief Executive and Corporate Director for Residents Services, to make all other decisions required on this matter.

Reasons for decision

Cabinet made a number of decisions regarding this site.

Alternative options considered and rejected

Cabinet considered a number of options.

Officers to action:

Hannah Pivonka & Mike Paterson – Residents Services

Exempt Information

This report was included in Part II as it contained information relating to an individual, information that would likely reveal the identity of an individual and the financial or business affairs of any particular person (including the Authority holding that information). The public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraphs 1, 2 and 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

RESOLVED:

That Cabinet agrees the rent set out in the report, which is subject to negotiation with the voluntary sector organisation detailed in this report, and instructs the Deputy Chief Executive and Corporate Director of Residents Services to then commission the Borough Solicitor to complete the appropriate legal documentation.

Reasons for decision

Cabinet considered an application from a voluntary organisation and agreed to rent the property concerned at less than the full market value in accordance with the Council’s Voluntary Sector Leasing Policy.

Alternative options considered and rejected

Cabinet could have chosen not to apply the Voluntary Sector Leasing Policy.

Officer to action:

Michele Henington – Residents Services

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

No additional items were considered by the Cabinet.

The meeting closed at 7.50pm

* IMPORTANT INFORMATION

DECISION AUTHORITY

Meeting after Cabinet, the Executive Scrutiny Committee did not call-in any of the Cabinet’s decisions.

The decisions of the Cabinet will therefore come into effect from 5pm, Friday 2 August 2013, with the following exception:

• Decision on Item 15 (minute 814) – Contract Hire of Winter Maintenance Vehicles, to ensure that they can be procured by the necessary timescale. This decision comes into effect immediately, following the agreement to waive the scrutiny call-in period by the Chairman of the Executive Scrutiny Committee.