Decision details
Fleet Maintenance and Repair Contract
Decision status: Recommendations Approved
Is Key decision?: No
Is subject to call in?: Yes
Decisions:
RESOLVED:
That the Cabinet agrees to extend the current contract with Dennis Eagle Limited for the provision of Full Maintenance and Repair to the London Borough of Hillingdon Fleet at Harlington Road Depot for a one-year period from May 2025 to May 2026 and at an estimated cost of £1,831,535, noting an increase of £140,335 (7.7%).
Reasons for decision
The Cabinet Member for Finance & Transformation introduced a report and recommendations, which Cabinet agreed, to extend the current contract for the full maintenance and repair of the Council’s fleet of 295 that are used by a wide range of operational departments including Waste Services, Highways Maintenance, Passenger Transport and Green Spaces to provide essential services to the residents of Hillingdon.
Alternative options considered and rejected
Cabinet considered alternative options as set out in the report, including retendering the service and insourcing, but these were discounted for commercial and cost reasons.
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Relevant Select Committee |
Corporate Resources & Infrastructure |
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Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in) |
Cabinet’s decisions on this matter can be called in by a majority of the select committee by 5pm, Friday 21 March 2025. If not called-in, Cabinet’s decisions can then be implemented. |
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Officer(s) to action |
Steve Gunter / Michelle Kenyon |
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Directorate |
Finance |
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Classification |
Private - Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it in accordance with Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended). |
Publication date: 14/03/2025
Date of decision: 13/03/2025
Decided at meeting: 13/03/2025 - CABINET
Effective from: 22/03/2025