Issue - meetings

The report on Item 10 has been circulated less than 5 working days before the Cabinet meeting and will be considered only if it is agreed by the Chairman to be urgent. This is because of the need to appoint a contractor to construct the clubhouse in order to expend the grant being provided by the British Cycling Federation by the end of March 2010.

RESOLVED:

That the Cabinet:

1. Note the contents of this report and agree to the development of option 2 of the Minet Cycle Circuit Clubhouse;
2. Agree to increase the Councils financial contribution to £100,000 to meet 50% of the shortfall for option 2 and to develop the project subject to the agreement by the Leader of the Council and Cabinet Member for Finance and Business Services;
3. Authorise officers to secure an equivalent amount in match funding from the British Cycling Federation to proceed with the selected option;
4. Acknowledge the contribution of £15,000 being made by the Hillingdon Cycle Circuit Users Group and Slip Streamers Cycle Club to fund the shortfall in developing option 2 should Cabinet decide to choose the larger building;
5. Instruct Officers to expend the financial contribution being made by the BCF in the first instance and by the 31/3/10 to mitigate the risk of losing the funding from the organisation;
6. Agree to the appointment of the professional consultants and/or advisers as identified in the body of the report;
7. Agree to the appointment of Wernick Buildings Limited as the councils preferred contractor to construct the clubhouse and;
8. Authorise officers, in consultation with the Cabinet Members for Finance and Business Services and Culture, Sport & Leisure, to grant the Hillingdon Cycle Circuit Users Group a full repairing lease for 25 years of the clubhouse along with land already leased to them, upon which they have placed a storage container, as shown in the attached plan numbered HAY702 and dated 01.04.2010, after negotiating suitable terms and an appropriate market rent for both. In the event that the proposed rent is to be considered for a discount under the Council's Voluntary Sector Leasing Policy or exceeds delegated authority levels, officers will then report back to Cabinet for a final decision.

Reasons for decision

The Cabinet approved a number of recommendations to progress the Council’s commitment of developing new facilities at the Minet Cycle Circuit Clubhouse. Cabinet approved to progress with its construction. The development would meet the needs of the various user groups of the cycle circuit and in particular the Slip Streamers who cater for young children, juniors and youths.

Alternative Options Considered and rejected

Cabinet could have decided not to progress the development of the cycle circuit clubhouse.

Officers to action:

Jean Palmer / Mohamed Bhimani, Planning & Community Services. Norman Benn, Deputy Chief Executive’s Office.

Exempt Information

This report was included in Part II as it contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

Following a request by the British Cycling Federation for a copy of the Part 2 report on this item, Cabinet’s consent was given at its subsequent meeting on 17 December to withdraw the exempt nature of the report solely for the use of the British Cycling Federation, subject to a confidentiality agreement.

Urgency Provisions

This report had been circulated less than 5 working days before the Cabinet meeting and was agreed by the Chairman to be considered as urgent.