Issue - meetings

RESOLVED:

That Cabinet:

1.    Note the forecast budget position as at October 2017 (Month 7).

2.    Note the Treasury Management update as at October 2017 at Appendix E.

3.    Continue the delegated authority up until the January 2018 Cabinet meeting to the Chief Executive to approve any consultancy and agency assignments over £50k, with final sign-off of any assignments made by the Leader of the Council. Cabinet are also asked to note those consultancy and agency assignments over £50k approved under delegated authority between the 16 November 2017 and 14 December 2017 Cabinet meetings, detailed at Appendix F.

4.    Approve the re-phasing of £7,200k from the 2017/18 HRA capital major projects programme budget into later years.

5.    Approves re-phasing of £16,925k capital expenditure and associated financing budgets into later years of the capital programme.

6.    Approve virements from the general contingency capital budget to the Battle of Britain Heritage Pride Project (£449k) and Property Works Programme (£151k) for projects at Uxbridge Mortuary and Whiteheath Farm.

7.    Approve acceptance of gift funding in relation to a Planning Performance Agreement on the following major development in accordance with the provisions of Section 93 of the Local Government Act 2003:

a.    Malt House, 281 Field End Road, Eastcote (£15,000)

8.    Approve a £20,000 grant award to the Willow Tree Centre to enable refurbishment works to the kitchen and disabled bathroom from Unallocated Priority Growth.

9.    Delegate full authority to the Leader of the Council and Cabinet Member for Finance, Property and Business Services, in consultation with the Deputy Chief Executive and Corporate Director of Residents Services, to progress the relocation of the Hillingdon Outdoor Activity Centre, including all necessary project, land, procurement and financial decisions, reporting back to Cabinet as required and for public information purposes.

10.Ratify an Emergency Contract Decision taken by the Leader of the Council and Chief Executive on 13 December 2017 as follows:

a)    To agree to replace fire doors within Merchiston House Care Home at Colham Rd, Uxbridge.

b)   To approve the variation of the contract with Build Trust Ltd for the refurbishment of Merchiston House to allow an extension of our current emergency arrangements with Gerda Security Ltd (undertaking fire door replacements in all high rise housing blocks, Triscott House, Cowley House and No3 Colham Road), to incorporate this high risk location, and that this be dealt with as a named subcontractor by way of a variation to the current contract for work at this location.

c)    To approve the allocation and release of £36k from the Capital Contingency 2017/18 budget to fund these emergency works.

Reasons for decision

Cabinet was informed of the latest forecast revenue, capital and treasury position for the current year 2017/18 to ensure the Council achieved its budgetary and service objectives. Additionally, Cabinet made decisions in relation to the re-phasing and virement of monies in the capital programme to reflect updated project timescales, awarded a grant to the Willow Tree Centre to refurbish their kitchen and disabled bathroom and delegated authority to progress the re-location of the Hillingdon Outdoor Activity Centre.

An additional recommendation was moved and agreed to ratify an Emergency Contract Decision taken as part of the Council’s ongoing assessment of fire safety within its buildings.

Alternative options considered and rejected

None.

Officer to action:

Paul Whaymand, Finance

Classification: Public

The report and any background papers relating to this decision by the Cabinet are available to view on the Council's website or by visiting the Civic Centre, Uxbridge.