Issue - meetings

Contract for Revenues, Benefits & Housing System & Other Corporate Solutions

 

 

Meeting: 26/06/2025 - CABINET (Item 13)

Contract for Revenues, Benefits & Housing System & Other Corporate Solutions

Minutes:

RESOLVED:

 

That:    

  1. the direct award from NEC Software Solutions UK Limited via the RM6259 VAS Framework for the provision of hosting, support and maintenance of the Council’s revenues, benefits and housing systems to the London Borough of Hillingdon for a five-year period from 1 August 2025 to 31 July 2030 and at the cost of £5,043k, be approved.
  2. the creation of a new capital programme budget within the HRA Capital Programme for £5,117k to fund the HRA’s share of the contract and implementation costs, with the new programme budget to be funded from a HRA Earmarked Reserve, be agreed.
  3. the capital release request of £5,117k from the 2025/26 HRA Capital Budget – Appendix A, be agreed.
  4. the full programme of works costs over the 5-year period, including revenue and capital across HRA and General Fund will be £9.6m, be noted.
  5. authority be delegated to the Chief Operating Officer, in consultation with the Cabinet Member of Finance and Transformation, to make further necessary decisions with regard to the project’s implementation.
  6. authority be delegated to the Chief Operating Officer, in consultation with the Cabinet Member of Finance and Transformation and the Chief Financial Officer, to make decisions on the Risk and Compliance solution as set out in the report.
  7. the utilisation of 11 posts via the LBH Corporate Contract to resource posts to provide support and implementation for the programme of work, be agreed.
  8. a request to waive the scrutiny call-in period on this matter, be approved, for the reasons set out further in the report.

 

Executive Summary

 

The Cabinet Member for Finance & Transformation introduced a report and recommendations, which Cabinet agreed, to award a new contract for the continued annual hosting, support and maintenance of the Revenues and Benefits and Housing systems, and the purchase of new modules for wider system transformation. The relevant investment savings were noted as well as how it would enhance housing systems and the use of data by the Council.

 

Alternative options considered and rejected

 

Cabinet could have either discontinued the system or re-tender, which was discounted for financial and implementation reasons.

 

Relevant Select Committee

Corporate Resources & Infrastructure

Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in)

N/A – For the urgent reasons as set out in the report, the Mayor of Hillingdon (on behalf of the Chair and Vice-Chair of the select committee) agreed to waive the scrutiny call-in period on Cabinet’s decisions. These decisions, therefore, take immediate effect.

Officer(s) to action

Helen Vincent

Directorate

Corporate Services

Classification

Private - Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it in accordance with Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended).