Planning, Building Control and Land Charges IT system
Minutes:
RESOLVED:
That:
1) The direct award from Arcus Global via the G-Cloud 14framework agreement for the provision of implementation, hosting, licences, support and maintenance of the Council’s Planning, Building Control and Land Charges systems to the London Borough of Hillingdon for a 3+1 year period from 1 February 2026 to 31 January 2030 and at the cost of £956,500, be approved.
2) The capital release request of £2,549,550 from the 2025/26 Corporate Technology & Innovation budget to fund the implementation costs of the planning, building control and land charges IT system be agreed, including appointing 13 additional agency workers (Appendix A).
3) Authority be delegated to the Chief Operating Officer, in consultation with the Cabinet Member of Finance and Transformation and the Chief Financial Officer, to make further necessary decisions with regard to the project’s implementation.
4) To procure from Esri UK Limited, through a Contract Change Notice (CCN) or contract variation on the existing 5-year contract for the provision of the Esri GIS licences to use the GIS mapping functionality in Arcus to plot and view planning applications at the cost of £100,800, be agreed.
5) The full programme of works costs over the 3+1 year period, including revenue and capital across General Fund will be £3,312,850, be noted.
Reasons for decision
The Cabinet Member for Planning, Housing & Growth introduced a report and recommendations, which Cabinet agreed, to upgrade its core IT system for planning, building control, and land charges given that the current system needed to be replaced. The Cabinet Member noted this would improve the digital experience for user and residents.
Alternative options considered and rejected
The Cabinet could have decided to continue with the current system or re-tender for a new system, but discounted these options for both financial and operational reasons as set out in the confidential report.
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Relevant Select Committee |
Corporate Resources & Infrastructure |
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Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in) |
Cabinet’s decisions on this matter can be called in by a majority of the select committee by 5pm, Friday 23 January 2026. If not called-in by then, Cabinet’s decisions can then be implemented. |
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Officer(s) to action |
Helen Vincent |
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Directorate |
Corporate Services |
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Classification |
Private - Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it in accordance with Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended). |