Agenda and minutes

Apologies had been received from Councillor Janet Duncan with no substitute.  Councillor Dominic Gilham was not present at the meeting.

Councillor John Hensley declared a non pecuniary interest in Item 9 – Jacques Building Brunel University, as an Academic Advisor to Brunel University and left the meeting whilst the application was discussed.

Councillor Mo Khursheed declared a non pecuniary interest in Item 7 – 9 Princes Park Road, Hayes as he had given advice to the applicant at a ward surgery and left the meeting whilst the application was discussed.

The minutes of the meeting held on 13 August 2013 were agreed as a correct record.

There were no items notified in advance or urgent.

It was confirmed that all items would be in Part 1 except Item 14 & 15 which were discussed in private.

Two storey side extension and part two storey part single storey rear extension, involving the demolition of existing single storey side extension.

Recommendation : Approval

Two storey side extension and part two storey part single storey rear extension, involving the demolition of existing single storey side extension.

This application was withdrawn from the agenda by the Head of Planning.

Change of use to a House in Multiple Occupation (Use Class C4) (Part Retrospective)

Recommendation : Refusal

Change of use to a House in Multiple Occupation (Use Class C4) (Part Retrospective)

In answer to a question raised by members officers informed the committee that the premises had been converted without planning permission, there had been previous enforcement action and a prosecution on this site.

It was moved and seconded that the application be refused for the reasons set out in the officers report and on being put to the vote refusal was agreed.

Resolved – That the application be Refused for the reasons set out in the officer’s report and an additional informative set out on the addendum sheet circulated at the meeting.

Replacement of existing 15m high monopole with a new 15m high monopole with 3 antennas and replacement of 3 existing equipment cabinets with 2 new equipment cabinets.

Recommendation : A) – Prior Approval Require and B) – Approval

Replacement of existing 15m high monopole with a new 15m high monopole with 3 antennas and replacement of 3 existing equipment cabinets with 2 new equipment cabinets.

In answer to a question by members officers informed the committee that as permission would be given under Part 24 of the General Permitted Development Order this required the equipment to be removed once it was no longer required.

Recommendation A) and B) were moved, seconded and on being put to the vote it was,

Resolved – A) That Prior Approval was required and B)Approval was agreed. 

Single storey structure to accommodate 3 x test chambers and associated roof plant for a temporary period of 10 year, following demolition of existing building.

Recommendation : Approval

Single storey structure to accommodate 3 x test chambers and associated roof plant for a temporary period of 10 year, following demolition of existing building.

Councillor Judith Cooper, Vice-Chairman, chaired the meeting for this item.

A member asked whether the structure would be visible from Kingston Lane and if so whether a condition requiring the materials to match should be added.  

Officers informed the committee that there was a tree screen along Kingston Lane with further screening within the site.  This meant that there would be very limited visibility from Kingston Lane so it was felt that a condition was not required.  It was suggested that an informative be added to remind the applicant that the materials shown on the plans would need to be used.

It was moved and seconded that the application be approved with the additional informative added, on being put to the vote approval was agreed.

Resolved –  That the application be Approved, subject to the conditions and informatives set out in the officer’s report, addendum sheet and circulated at the meeting and an additional condition as follows:-

Additional Informative

You are advised that in order to accord with the requirements of Condition 2, the materials and finishes must be in accordance with those detailed on the approved plans.

Listed Building Consent for repairs and renovations to roof, flashing, cladding and interior.

Recommendation : Approval

Listed Building Consent for repairs and renovations to roof, flashing, cladding and interior.

It was moved, seconded and on being put to the vote approval was agreed.

Resolved – That the application be Approved subject to the conditions and informatives set out in the officer’s report and the necessary referral to the Department of Communities and Local Government.

Change of use of ground floor from Use Class A1 (shops) to Use Class C3 (dwelling houses) and extension to rear to create 1 x 1-bed self contained flat and first floor rear extension to existing first floor self contained flat.

Recommendation : Refusal

Change of use of ground floor from Use Class A1 (shops) to Use Class C3 (dwelling houses) and extension to rear to create 1 x 1-bed self contained flat and first floor rear extension to existing first floor self contained flat.

Officers introduced the report highlighting the issue in relation to access to the amenity space provided.  If allocated to the ground floor unit there was no access to the amenity space and if allocated to the first floor unit there were issues around privacy to the ground floor unit.

The Committee asked for the additional reason for refusal on the addendum sheet to be amended by adding after recycling ‘and bicycle’ and to add policies ‘AM9 and 14’.

It was moved, seconded and on being put to the vote refusal was agreed.

Resolved – That the application be Refused for the reasons set out in the officers report and on the addendum sheet circulated at the meeting and as amended by the committee as follows:-

The submitted application would not provide any accessible refuse/recycling and bicycle storage for the ground floor unit and as such would be contrary to Policy 5.17 of the London Plan (July 2011) and Policies AM9 and AM14 of the Hillingdon Local Plan (November 2012).

Variation of condition 5 of planning permission ref 751/APP/2011/272 dated 01/11/2011 to restrict operations on the site to the following hours: 0530 hrs to 1800 hrs Monday to Saturdays and not at all on Sundays and Bank/Public Holidays. Deliveries and collections, including waste collections, shall be restricted to 0800 hrs to 1800 hrs Monday to Saturdays and not at all on Sundays and Bank/Public Holidays, with the exception of up to 13 movements between 0600 hrs to 0800 hrs Monday to Saturdays and not at all on Sundays and Bank/Public Holiday (Erection of two detached single storey buildings for the use of light industrial and offices with associated parking (Retrospective application))

Recommendation : That had an appeal not been received the application would have been Refused.

Variation of condition 5 of planning permission ref 751/APP/2011/272 dated 01/11/2011 to restrict operations on the site to the following hours: 0530 hrs to 1800 hrs Monday to Saturdays and not at all on Sundays and Bank/Public Holidays. Deliveries and collections, including waste collections, shall be restricted to 0800 hrs to 1800 hrs Monday to Saturdays and not at all on Sundays and Bank/Public Holidays, with the exception of up to 13 movements between 0600 hrs to 0800 hrs Monday to Saturdays and not at all on Sundays and Bank/Public Holiday (Erection of two detached single storey buildings for the use of light industrial and offices with associated parking (Retrospective application))

Officers introduced the report providing the committee with an overview of the application stating that the impact of the additional traffic movements would have an unacceptable impact on the surrounding residential properties.

It was moved, seconded and on being put to the vote it was agreed that had an appeal not been received the application would have been refused.

Resolved – That had an appeal against non-determination not been received the application would have been refused for the reasons set out in the officer’s report.

Change of use to storage of vehicles associated with the use as a freight company and installation of portacabins. (Retrospective).

Recommendation : Approval

Change of use to storage of vehicles associated with the use as a freight company and installation of portacabins. (Retrospective).

Officer’s introduced the report advising the committee that this was a retrospective application.  The site was in an Industrial Business Area with there being no objection in principle to the use.  The appearance of the buildings were considered to be acceptable.  The Highways Engineer had advised that there would be no adverse impact on the highway network.

The Committee asked officers to make the existing condition 8 into 2 conditions one for the details regarding service delivery and the other giving details for collections.  These conditions would become 8 & 9 and the existing condition 9 would become condition 10.

In answer to an issue raised by members officers informed the committee that the application was for the storage of vehicles and no other form of operation. There were no concerns over the size of vehicles to be stored on the site.

A member asked about storage of diesel on the site.

Officers advised the committee that the storage of diesel already existed on the site, which was covered by other legislation.

The Committee discussed the concerns in relation to ground water levels and asked whether condition 7 was sufficient, as there was a long history of pollution on this site.

Officers advised the Committee that the Environment Agency had raised no objection to the application subject to condition 7 being added.  It was suggested that the advice to the applicant as set out in the report could be added as an Informative.

The Committee agreed to the additional information provided by the Environment Agency being added as an informative.

It was moved, seconded with condition 8 be split into 2 conditions, condition 2 amended and an additional informative added.  On being put to the vote there were 5 in favour of approval and 1 abstention.

Resolved – That the application was approved, subject to the conditions and informatives set out in the officer’s report and addendum circulated at the meeting. With condition 2 amended and condition 8 split into two conditions and the condition 9 becoming condition 10.

Condition 2 was amended to delete all the after ‘altered’ in the 4^th line.

Condition 8

No operations shall occur on site outside of the following hours, 0800 hours to 1800 hours Monday to Saturday and not at all on Sundays and Bank/Public Holidays.

Reason

To ensure that the amenity of the occupiers of adjoining or nearby properties is not adversely affected in accordance with Policy OE3 of the Hillingdon Unitary Development Plan Saved Policies (September 2007)

Condition 9

Servicing, deliveries and collections, including waste collections, shall be restricted to the following hours; 0800 hours to 1800 hours Monday to Saturday and not at all on Sundays and Bank/Holidays.

Reason

To ensure that the amenity of the occupiers of adjoining or nearby properties is not adversely affected in accordance with Policy OE3 of the Hillingdon Unitary Development Plan Saved Policies  ...  view the full minutes text for item 13.

The recommendations as set out in the officer report were moved, seconded and on being put to the vote was unanimously agreed.

Resolved:

1.  That the enforcement actions as recommended in the officer’s report be agreed.

2.  That the Committee resolved to release their decision and the reasons for it outlined in this report into the public domain, solely for the  purposes of issuing the formal breach of condition notice to the individual concerned.

The report relating to this decision is not available to the public because it contains information which reveals that the authority proposes (a) to give under any enactment a notice under or by virtue of which requirements are imposed on a person; and (b) to make an order or direction under any enactment and the public interest in withholding the information outweighs the public interest in disclosing it (exempt information under paragraph 6 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended).

The recommendations as set out in the officer report were moved, seconded and on being put to the vote was unanimously agreed.

Resolved:

1.  That the enforcement actions as recommended in the officer’s report be agreed.

2.  That the Committee resolved to release their decision and the reasons for it outlined in this report into the public domain, solely for the  purposes of issuing the formal breach of condition notice to the individual concerned.

The report relating to this decision is not available to the public because it contains information which reveals that the authority proposes (a) to give under any enactment a notice under or by virtue of which requirements are imposed on a person; and (b) to make an order or direction under any enactment and the public interest in withholding the information outweighs the public interest in disclosing it (exempt information under paragraph 6 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended).