Agenda and minutes

Pensions Committee - Monday, 21st January, 2019 5.00 pm

Venue: Committee Room 4 - Civic Centre, High Street, Uxbridge UB8 1UW. View directions

Contact: Liz Penny  Tel: 01895 250636 Email:

No. Item


Apologies for Absence


There were no apologies for absence.


Declarations of Interest in matters coming before this meeting


Councillor Philip Corthorne declared a Non-Pecuniary interest in all agenda items because he was a deferred member of the Local Government Pension Scheme. He remained in the room during discussion of the items.


Councillor Teji Barnes declared a Non-Pecuniary interest in all agenda items because she was a deferred member of the Local Government Pension Scheme. She remained in the room during discussion of the items.


Councillor Tony Eginton declared a Non-Pecuniary interest in all agenda items as he was a retired member of the Local Government Pension Scheme. He remained in the room during discussion of the items.



Minutes of the meeting dated 30 October 2018 pdf icon PDF 135 KB


RESOLVED That: the minutes of the meeting dated 29 October 2018 be agreed as an accurate record.


To confirm that items marked Part I will be considered in public and those marked Part II will be considered in private


It was confirmed that all items marked Part I would be considered in public and those marked Part II would be considered in private.


Investment Strategy and Fund Manager Performance Part I pdf icon PDF 100 KB

Additional documents:


This item was preceded by a training item from KPMG on roles and responsibilities of the Pensions Committee. Key points highlighted were as follows:-


·         At 31 December 2018, the Pensions Fund held approximately 1 billion pounds in assets and 1.4 billion in liabilities; less assets than liabilities - a situation which had been the same for a number of years. Annual employer contributions were around £33m in 2017/18. A formal valuation by the Scheme Actuary was due to take place at the end of March 2019. Funds were invested in Equity, Diversified Growth, Real Assets, Credit and Private Credit;

·         Within the Fund there were 62 contributing employers, the largest being the London Borough of Hillingdon Council. In 2017/18, Hillingdon Council accounted for c. 71% of contributions paid in and c. 79% of members (approximately 5,500 employees);

·         More than 50% of the Pensions Fund was invested in the London CIV and the rest in third party managing companies;

·         The Governance Structure was outlined. It was explained that the purpose of the Pensions Board was to scrutinise the Pensions Committee and ensure it complied with regulations in relation to the Fund. The Pensions Committee was in turn responsible for setting strategic funding and investment policies for the Fund. Officers supported the Committee and progressed the implementation of Committee decisions;

·         The London Collective Investment Vehicle (LCIV) was set up to manage the pooled assets of 32 London Local Authority Pension Funds, including the Hillingdon Fund. The Fund had 55% of assets invested via the LCIV at present;

·         LGPS investment regulations changed in 2016 thereby removing prescriptive regulations and facilitating pool funding;

·         A key directive of the 2016 investment regulations was to maintain an Investment Strategy Statement (ISS) which was published on the website;

·         Recent guidance from Central Government encouraged individual funds to pool their assets quicker. New regulations from DWP in  2018 had lifted the bar for private sector pension schemes on EGS reporting.


Members commented that the steer from Central Government was useful but the Committee needed to make its own decisions.


David O'Hara, KPMG advisor, addressed the Committee. In late 2018 the Committee had agreed that there was a need to review the strategic allocation to Diversified Growth Funds (DGF) currently managed by Ruffer. It was reported that Ruffer had performed poorly over the last 12 months. Moreover,DGF’s were not a cheap option as fees were high. The Committee did not have full confidence in the DGF allocation delivering the required performance objective and had asked KPMG to explore possible alternatives. Three alternative strategic allocation options were discussed:-


1.    Index-Linked Gilts + Equity - it was considered that this option would deliver broadly the same risk as the current arrangement;

2.    Index-Linked Gilts + Infrastructure Equity - this option would decrease Diversified Growth exposure and would allocate a higher percentage of the Fund to Infrastructure Equity. Members were informed that the London CIV was in the process of launching an infrastructure fund. It was felt that this approach would  ...  view the full minutes text for item 24.


Administration Report pdf icon PDF 60 KB

Additional documents:


The report provided an update on the administration of the London Borough of Hillingdon Fund of the LGPS, both in relation to Surrey County Council and internally at Hillingdon.


Councillors were informed that there had been a number of changes at Surrey County Council and things had moved on significantly. SCC would be adjusting the parameters within the workflow system so that more accurate reports were produced covering the activities outlined in the KPI report. More staff had been recruited both at a senior level and on the help desk and members of the Fund had not reported any problems. Surrey County Council would be introducing the iConnect System over the next calendar year which would be more efficient and would be updated with real-time information on a monthly basis. It was hoped that year end information would be available before the end of May this year.


RESOLVED That: the report be noted.




Risk Management Report pdf icon PDF 71 KB

Additional documents:


The purpose of the report was to identify to the Pensions Committee the main risks to the Pension Fund and to enable them to monitor and review going forward.




1.    The Pensions Committee considered the Risk Register in terms of the approach, the specific risks identified and the measures being taken to mitigate those current risks. It was noted that there were no risks currently rated as red.


Annual Report to Pensions Committee pdf icon PDF 73 KB


The report was compiled to provide feedback to the Pensions Committee on the work undertaken by the Local Pension Board since the last report presented in Pensions Committee in September 2017 and to meet the legislative requirement for producing an annual report.


Members noted an error in the wording on page 54 of the report - in paragraph 9, line 3, 'since the structural changes in November 18' should read 'since the structural changes in November 17'.


Roger Hackett, Pensions Board Member, informed the Committee that no concerns had been raised. It was felt that the Pensions Committee were debating issues thoroughly and making good decisions.


RESOLVED That: the report be noted.


Investment Strategy and Fund Manager Performance Part II


This item was discussed as a Part II item without the press or public present as the information under discussion contained confidential or exempt information as defined by law in the Local Government (Access to Information) Act 1985.  This was because it discussed ‘information relating to the financial or business affairs of any particular person (including the authority holding that information)’ (paragraph 3 of the schedule to the Act).


The Committee received confidential information on the current market update which covered details on the current market climate and performance of various investment vehicles and updates on Managers' reports


RESOLVED: That the information be noted, together with the performance of Fund Managers.