Venue: Committee Room 3 - Civic Centre, High Street, Uxbridge UB8 1UW. View directions
Contact: Khalid Ahmed
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Declarations of Interest Minutes: Councillor Liz Kemp declared a Personal Interest in Agenda Item 6 as she was a Member of the Board of Hillingdon Homes. |
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Minutes of the meeting held on 12 November 2009 Minutes: Agreed as an accurate record. |
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Exclusion of the Press and Public To confirm that items of business marked Part I will be considered in public and that the items marked Part II will be considered in private. Minutes: It was agreed that all items of business were considered in public. |
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Additional documents:
Minutes: The Head of Finance Manager for Central Services outlined the main issues in the budget proposals:
Deputy Chief Executives
· Priority growth of £50,000 for the provision of a Voluntary Sector Support Package has been included in the draft budget for consultation · The savings included in the draft budget for the Deputy Chief Executive’s Office totalled £400,000. these savings would not impact on Council front line services · Reference was made to Development and Risk Contingency which included a provision of £40,000 for the Joint Appointment of a Director of Public Health · There were no identified service pressures within the Directorate
Finance & Resources
Members were informed there would be no increases in fees and charges in line with the agreed fees and charges policy for the Council agreed by Cabinet in February. Clarification was sought on the reason for the differences in the charges for Registration of Births, Deaths & Marriage certificates from the Registrar and from the Superintendent. Subsequent to the meeting the Head of Democratic Services reported that these charges were statutory fees. The event (Birth, Death, Marriage etc) would be registered initially by the Registrar and certificates issued would remain at the lower fee as long as the register remains in the possession of the Registrar. Subsequently a higher fee was attached when the Superintendent becomes involved with additional workload / responsibility if required.
Reference was made to the Business Improvement Delivery Programme (BID) which comprised a number of projects which were aimed at transforming the way the Council worked. The BID programme had been put in place to help deliver Council savings of £19 million next year and more than £50 million over the next four years. This would inevitably impact on the Council’s staffing levels.
Resolved-
1. That the budget projections contained in the report be noted and officers be thanked for their presentations.
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Performance Information Reports for Deputy Chief Executives and Finance & Resources Additional documents: Minutes: Deputy Chief Executives
The Head of Policy introduced the report and the main points highlighted were:
Finance & Resources
The Support Services Manager for Finance & Resources introduced the report and the main points highlighted were:
· National Indicator on Avoidable Contact for 2009-10 - a half yearly sample measurement was taken in July 2009 with a result of 21% avoidable contact · BV9 – Proportion of Council Tax Collected and BV10 – Proportion of non-domestic rates collected for Q3 were both better than their targets · Members Enquiries and Customer Complaints – Performance was back to an acceptable level after a poor performance in the middle of 2008-09. Officers would provide Members with details on whether the number of customer complaints had increased · Three tasks for achieving value for money and which were managed by Corporate Property were showing slight slippage, largely due to delays in implementing the Corporate Landlord organisational model. In Q3 there had been good progress on this and this would allow some of the slippage to be recovered by the year end · Good progress had been made in relation to reducing the use of agency staff and agency staff were now being retained for more demonstrably robust ... view the full minutes text for item 45. |
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Group Service Plan/Priorities for the Year ahead Minutes: Members were provided with details of the Group Service Plans for Deputy Chief Executives and Finance & Resources directorates, together with achievements for 2009-10 and priorities for 2010-11.
Discussion took place on the Business Improvement Delivery Programme (BID) and the possible impact the savings would have on the Council’s delivery of service. Members were informed that the programme would make the Council more efficient in order to provide the best possible value for money for residents. This was likely to result in a different model of working for the Council, with services aligned around related functions (from the resident perspective).
Resolved-
1. That the presentations be noted and officers be congratulated on the achievements. |
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Draft Scoping Report for Second Major Review Additional documents:
Minutes: Discussion took place on the draft scoping report for this Committee’s second major review. Members were provided with an economic impacts dashboard document which had been produced by officers on behalf of Hillingdon Partners. This provided details on the important indicators on the economy and the impact of the economic recession.
A general discussion took place around the theme for this Committee’s next review and the main issues raised were:
Resolved-
1. That a scoping report be drafted for the next meeting of this Committee based on the issues outlined above. |
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Work programme 2009/2010 Minutes: Members noted the work programme for the remainder of 2009/10. |
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Cabinet Forward Plan Additional documents: Minutes: Noted. |