Agenda and draft minutes

There were no apologies for absence.

None.

RESOLVED: That the minutes from the meeting on 8 Feburary 2024 be agreed.

It was confirmed that all items of busienss were in Part I and would be considered in public.

The Committee considered the draft report for its review into the Council’s Consultation Arrangements.

Members agreed that the report encapsulated the discussions from the two meetings on the Council’s Consultation Arrangements. It was suggested that the report also include a recommendation regarding an annual evaluation or review across consultations. The aim of this would be to assess the effectiveness of achieving geographical and demographical parity and allow the Engagement team to set measurable objectives for continuous improvement. The Committee welcomed this recommendation.

It was noted that recommendation 8 focussed on live broadcasts and live chats during broadcasting and it was suggested that this be explored further offline due to the difficulties in  moderating chats during meetings.

In terms of tailoring consultations and engaging with community leaders, it was agreed that an additional comment be added to the report to note that involving Councillors who were familiar with residents in the area to determine the most effective methods of engagement may be beneficial.  

The Committee commended officers for the collaborative learning efforts of the team from other Boroughs and suggested highlighting this in the report to acknowledge the team’s ongoing efforts in understanding and engaging with various groups.

It was discussed whether this report should be put before Council as the motion originated there. Presenting this to Council would also reflect the open and public nature of the initial motion. It was agreed that this would be explored further.

RESOLVED: That the Committee agreed the report and its submission to Cabinet subject to the above comments.

RESOLVED: That the Forward Plan be noted.

Members were keen to hear an update on data governance, cyber security and risk management. An update on the quarterly performance monitoring would be looked into.

RESOLVED: That the work programme be noted and Democratic Services liaise with officers regarding an update on data governance, cyber security and risk management.