Agenda and minutes

Apologies had been received from Councillor Paul Buttivant and there was no substitute member.

Councillor Brian Stead declared a non-prejudicial interest in item 6  - Underground Operations Room, RAF Uxbridge, Hillingdon Road, Uxbridge, by virtue of being a ‘Friend of the Bunker’. He remained in the room and voted on this item. Councillor Stead also declared a non-prejudicial interest in items 12 (Brunel University, Kingston Lane, Hillingdon) & 13 (20 Pield Heath Road, Hillingdon), as the application sites were in his ward. He remained in the room and voted on these items.

Councillor John Hensley declared a personal and prejudicial interest in item 12 - Brunel University, Kingston Lane, Hillingdon, by virtue of being an academic advisor of the University. He withdrew from the room and did not vote on this item.

Councillor Peter Curling declared a personal and prejudicial interest in item 12 - Brunel University, Kingston Lane, Hillingdon, by virtue of being an employee of the University. He withdrew from the room and did not vote on this item.

Councillor Judith Cooper declared a personal and prejudicial interest in item 16 –1 Derby Road, Uxbridge, by virtue of being a neighbour of the application site. She withdrew from the room and did not vote on this item. Councillor Cooper also declared a non-prejudicial interest in item 9 - 51 Chiltern View Road, Uxbridge, as the application site was in her ward. She remained in the room and voted on this item.

Councillor Janet Duncan declared a non-prejudicial interest in item 17 – Tesco Stores, Glencoe Road, Yeading, as the application site was in her ward. She remained in the room and voted on this item.

Councillor Judith Cooper Chaired the meeting for Item 12 - Brunel University, Kingston Lane.

The minutes of the meeting held on 6 January 2011 were agreed as a correct record and signed by the Chairman.

There were no items notified as urgent.

It was confirmed that all items marked Part 1 would be heard in public and all items marked Part 2 would be heard in private.

Erection of a 2.4m high metal railing fence around historic bunker

Recommendation: Delegated Powers subject to no objections being received before 3 February 2011

Erection of a 2.4m high metal railing fence around historic bunker

585/APP/2010/2902

The recommendation was moved, seconded and on being put to the vote was agreed.

Resolved

That the application be determined by the Head of Planning, Trading Standards and Environmental Protection under delegated powers, subject to no objections being received before 3 February 2011; and subject to the conditions and informatives set out in the officers report and changes in the Addendum sheet circulated at the meeting.

Erection of a residential building to accommodate 35 flats (consisting of 12 one-bedroom units, 21 two-bedroom units and 2 three-bedroom units) with associated parking and landscaping

Recommendation: Legal Agreement

Erection of a residential building to accommodate 35 flats (consisting of 12 one-bedroom units, 21 two-bedroom units and 2 three-bedroom units) with associated parking and landscaping

2954/APP/2010/1810

In introducing the report, officers drew the Committee’s attention to the changes in the Addendum sheet circulated at the meeting.

The Committee amended informative 15 in the Addendum sheet to include the external spiral case.

Members raised concerns about the potential for noise through the use of the roof terrace.

Officers advised that the roof terrace would not be in use after 10pm.

The Committee attached an additional condition requiring a management plan in respect of the management of access and noise, to prevent potential adverse impact on neighbouring amenities.

The recommendation with the amendments on the Addendum sheet and additional condition was moved, seconded and on being put to the vote was agreed.

Resolved

a)     That the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or Section 278 of the Highways Act 1980 (as amended) and/ or other appropriate legislation to secure:

i)                    The provision of 3 x one bedroom and 3 x two bedroom units as affordable housing.

ii)                  The provision of a contribution of £102,323 toward educational facilities.

iii)                The provision of a contribution of £13,682.71 toward healthcare facilities.

iv)               The provision of a contribution of £30,000 toward community facilities.

v)                 The provision of a contribution of £20,000 toward Town Centre Improvements.

vi)               The provision of a contribution of £1,452.45 toward Local Library Facilities.

vii)             The provision of construction training either as a formula based financial contribution or in-kind.

viii)            A cash contribution equal to 5% of the total cash contribution to enable the management and monitoring of the requirements of the legal agreement.

b)  That in respect of the application for planning permission, the applicant meets the Council's reasonable costs in preparation of the Section 106 Agreement and any abortive work as a result of the agreement not being completed.

c)   That officers be authorised to negotiate and agree the detailed terms of the proposed agreement.

d) That if within 6 months, the S106 Agreement has not been finalised, delegated powers be given to the Director of Planning and Community Services to refuse planning permission for the following reasons:

1. The development is not considered to have made adequate provision, through planning obligations, for contributions towards educational facilities, healthcare facilities, community facilities, town centre improvements, library facilities and monitoring. Given that a legal agreement or unilateral undertaking has not been secured to address this issue, the proposal is considered to be contrary to Policy R17 of the Hillingdon Unitary Development Plan Saved Policies (September 2007) and the Council's Supplementary Planning Document for Planning Obligations (Adopted July 2008).

e)   That subject to the above, the application be deferred for determination by the Director of Planning and Community Services under Delegated Powers, subject to the completion of Legal Agreement under Section 106 of the Town and Country Planning Act  ...  view the full minutes text for item 175.

2 three-bedroom two storey semi-detached dwellings and 3 three-bedroom two storey terraced dwellings with amenity and parking space, involving the demolition of outbuildings to rear of existing dwelling No.47 and rear extensions from No.43 and installation of new crossover

Recommendation: Approval

2 three-bedroom two storey semi-detached dwellings and 3 three-bedroom two storey terraced dwellings with amenity and parking space, involving the demolition of outbuildings to rear of existing dwelling No.47 and rear extensions from No.43 and installation of new crossover

34799/APP/2009/2800

The Committee was asked to note that a previous scheme (Ref: 34799/APP/2009/534) had been allowed at Appeal by the Planning Inspector since this application was submitted to the Council. Officers advised that the applicant would be able to implement the scheme that had been allowed on appeal. Conditions had been imposed on this current scheme which had also been improved in design.

In accordance with the Council’s constitution, representatives of the petitioners objecting to the proposal addressed the meeting. The agent was not present at the meeting.

The petitioners made the following points:

• The plans were inaccurate and were bigger and suggested that a deliberate attempt had been made to improve the block size
• The line had been moved in Bedford Avenue which had now been reduced
• The outline boundary plans had been changed between 2008 and 2009, and there were missing plans submitted in 2008
• The car outlined parking spaces were not the right size
• The bins were located over the line of unit 4 and the bins for unit 5 were not closed bins
• The access had been moved to No.47 Yeading Lane
• The road was not an adoptable highway and queried how the bins, which were over 23m high would be collected
• S106 money had not be conditioned
• The bin stall plan showed 10 public cycle shed
• The lifetime homes criteria had not been met
• There were no marked disabled spaces
• No tree survey had been done
• There was no continuous footpath to back, and the current use of land was as a garden, which was not immune from PPS3
• The development was 23m away from adoptable road in respect of waste collection
• Was in possession of documents to show that the original size of the site had not been amended when the access road was removed.

Officers advised that refuse vehicles would be able to enter the site, and that the highway would be used for waste collection.

Two Ward Councillors of the application site addressed the meeting and made the following points:

• Opposed the application and commented that a similar application had been refused last year
• Expressed concerns about the safety of pedestrians who would be forced to walk on the road as there was no public footpath from the entrance of the proposed development
• Expressed concerns about there being no public street lighting in the development
• Expressed concerns about the road being too narrow and suggested that it did not conform to the minimum standards
• Stated that cars would be forced to reverse into Yeading Lane which would be hazardous
• Suggested that there were no provisions for cycle storage
• Stated that the proposed site had been classed as industrial land but had been referred to as back garden and considered that the site was  ...  view the full minutes text for item 176.

Change of use from Class A4 (Drinking Establishment) to Class C3 (Residential Units) for use as 2 one-bedroom and 1 two-bedroom, two storey terraced dwellings with associated parking and amenity space, including a two storey rear extension, alterations to existing front and side elevations, repositioning of vehicular access to side and alterations to existing vehicular crossover to front with demolition of existing single storey rear extensions and outbuildings to rear

Recommendation: Approval

Change of use from Class A4 (Drinking Establishment) to Class C3 (Residential Units) for use as 2 one-bedroom and 1 two-bedroom, two storey terraced dwellings with associated parking and amenity space, including a two storey rear extension, alterations to existing front and side elevations, repositioning of vehicular access to side and alterations to existing vehicular crossover to front with demolition of existing single storey rear extensions and outbuildings to rear

64176/APP/2010/2097

In introducing the report, as well as other amendments in the Addendum sheet, officers drew the Committee’s attention to the revised plans listed. Copies of the revised plans were also handed out to Members.

Officers advised the Committee not to approve the revised drawing numbers 4d, 5d and 11a.

The Committee asked for Condition 15 in the Addendum sheet to be amended to ensure that parking spaces for each of the dwellings were specified and Condition 23 in the officer’s report was replaced with standard Condition TL20.

The recommendation for approval was moved, seconded, and on being put to the vote was agreed.

Resolved 

1.  That the application be approved subject to the conditions and informatives set out in the officer’s report, changes in the Addendum sheet and amendments as follows to condition 15 and Condition TL20:

Revised Condition 15 (the following was added after the last sentence in the Addendum sheet)

'One car parking space shall be allocated and dedicated to each of the dwellings as follows:

i)                   The car parking space immediately to the front of the easternmost dwelling (located at the corner of Whitehall Road and Chiltern View Road) shall be allocated to the easternmost dwelling;

ii)                 The car parking space immediately to the front of the central dwelling shall be allocated to the central dwelling;

iii)               The car parking space at the rear (northern end) of the property shall be allocated to the western most dwelling (located at adjacent to 49 Chiltern View Road).

The car parking spaces for each relevant dwelling shall be dedicated for the sole use of the occupiers of the relevant dwelling.' 

Condition TL20

‘None of the dwellings hereby permitted shall be occupied until the outdoor amenity area serving the dwellings as shown on the approved plans (including balconies where these are shown to be provided) has been made available for the use of residents of the development. Thereafter, the amenity areas shall so be retained.

Reason

To ensure the continued availability of external amenity space for residents of the development, in the interest of their amenity and the character of the area in accordance with Policy BE23 of the Hillingdon Unitary Development Plan Saved Policies (September 2007) and London Plan (February 2008) Policy 4B.1.

2.   That the Committee did not approve drawing numbers 4b, 5d and 11a.

Change of use from Class A1 (Retail) to Class D1 (Non-Residential Institutions) for use as a Health Centre, with associated internal alterations

Recommendation: S106 Agreement

Change of use from Class A1 (Retail) to Class D1 (Non-Residential Institutions) for use as a Health Centre, with associated internal alterations

35807/APP/2009/2363

The recommendation was moved, seconded, and on being put to the vote was agreed.

Resolved

That delegated power be given to the Head of Planning and Enforcement to grant panning permission subject to the following:

 1. The Council enter into an agreement with the applicant and all other  relevant legal interests under Section 106 of the Town and Country Planning Act 1990 (as mended) to ensure that:

(a) The provision of 21 car parking spaces are provided at the existing health centre adjacent to 52 Station Road for the exclusive users of the Development. Of these 21 spaces, 18 are permanent, including two spaces to be reserved for disabled drivers. A further 3 spaces would be provided in a stacked arrangement as detailed on drawing

      referenced 35807/100.

(b) That the applicant meets the Council's reasonable costs in the preparation of the Section 106 Agreement and any abortive work as a result of the agreement not being completed.

2.  That Officers be authorised to negotiate and agree detailed terms of

     the proposed agreement.

3.   If a S106 agreement or other similar associated documentation is not signed within 6 months, or any other period deemed appropriate by the Head of Planning and Enforcement, then the application is to be referred back to Committee for further consideration.

4.   That subject to the above, the application be determination by the Head of Planning and Enforcement under delegated powers subject to the completion of the Agreement or associated documentation under section 106 and other appropriate powers with the applicant.

5.   That if the application is approved, the conditions and informatives in

      the officer’s report be attached.

Change of use from Class B1 (Office) to Class D1 (Non-residential institutions) for use as further education college and management training premises

Recommendation: Refusal

Change of use from Class B1 (Office) to Class D1 (Non-residential institutions) for use as further education college and management training premises

37800/APP/2010/1669

The Committee queried paragraph 3 of the officer’s report as it considered that the applicant had failed to demonstrate that there was a local demand for the proposed teaching facility and indicated that the information provided would be irrelevant to the decision of the Committee. This was because the school would be for foreign students who lived overseas and not in the local area.

The Legal Advisor advised that it was not in order for Members to delete any part of the officer’s report, which at the time of the Committee meeting was a public document and existed as a question of fact. It was however open to the Committee to disagree with officer’s report but not to actually change the advice; it was also open to the Head of Planning, Trading Standards and Environmental Services to correct errors in the report.

Following discussion, the Head of Planning, Trading Standards and Environmental Services advised that the third paragraph of section 1 of the report, and final sentence of the penultimate paragraph of section 7.01 were to be deleted.

The committee attached an additional informative to inform the applicant.

The recommendation for refusal and two additional informative was move, seconded and on being put to the vote was agreed.

Resolved – That the application be refused for the reasons set out in the officer’s report, subject to the amendments in the Addendum sheet circulated at the meeting and the following additional informatives:

Additional Informatives

i)                   You are advised that the Council does not accept that there is demand locally for the proposed teaching facility, as it is a facility specifically aimed at educating foreign students who at present do not reside in the United Kingdom.

ii)                 ‘You are advised that in reviewing the latest information supplied by the agent in relation to the management and control of the car parking arrangements, discrepancies were found between the latest submission and the earlier submission, and these informed the decision to refuse the planning application.

Erection of a galvanised/ timber framed compound to house 2 external chillers

Recommendation: Approval

Erection of a galvanised/ timber framed compound to house 2 external chillers

532/APP/2010/1964

The Committee attached an additional informative asking for construction vehicles not to use Cleveland Road to access or leave the site due to existing traffic congestion.

The recommendation for approval was moved, seconded and on being put to the vote was agreed.

Resolved – That the application be approved subject to the conditions and informatives in the officer’s report, changes in the Addendum sheet circulated at the meeting and the following additional informative:

Additional Informative

‘You are advised that there is considerable existing traffic congestion on Cleveland Road and that the use of this road for construction traffic would exacerbate existing conditions, as such construction traffic is not to use Cleveland Road to access or leave the site’.

Change of use from Class C3 (residential) to Class D1 for use as medical centre and single storey rear/side extension

Recommendation: Approval

Change of use from Class C3 (residential) to Class D1 for use as medical centre and single storey rear/side extension

21661/APP/2010/1716

Officers advised that condition 30 in the officer’s report should be amended by deleting the words ‘and the provision of 20% of the sites energy need’, as it was considered too excessive for the scale of the development.

The Committee attached an additional informative requiring the applicant (when discharging Condition 24) to ensure that vehicle access gates were shut and locked when the surgery was not in use.

Members attached an additional informative requiring any proposed changes to be made by the PCT to the design and layout of the building to be reported back to a Committee meeting for a decision.

Resolved – That the application be approved subject to the conditions and informatives in the officer’s report, changes in the Addendum sheet circulated at the meeting, amendment to Condition 30 and the following additional informatives:

Additional informatives:

i)                   ‘You are advised that in discharging condition 24, the Council will expect that details on measures taken to ensure the property is protected from robbery by persons seeking drugs.  Measures should include ensuring vehicular access gates are shut and locked when the surgery is not in use.’

ii)         ‘Should the design and layout of the premises change as a result of requirements imposed by the Primary Care Trust, then further planning approval is likely to be needed for the changes’. 

Change of use from Class A1 (Shops) to Class A5 (Hot food takeaway) and installation of extraction flue to rear

Recommendation: Approval

Change of use from Class A1 (Shops) to Class A5 (Hot food takeaway) and installation of extraction flue to rear

32648/APP/2010/1408

The Committee indicated that it would be unlikely to consider any extension of hours in respect of parking, given the traffic issues in the area. An additional informative was attached to advise the applicant.

The recommendation for approval was moved, seconded and on being put to the vote was agreed.

Resolved – That the application be approved subject to conditions and informatives set out in the officer’s report, amendments in the Addendum sheet circulated at the meeting and the following additional informative:

Additional Informative:

‘You are advised that given the car parking and traffic congestion, and highways safety issues that exist in the vicinity of the site, further intensification of the use is unlikely to be acceptable, the Planning Committee are highly unlikely to approve any extension of the hours of operation over those approved in this application’.

Installation of 12.5m high imitation telegraph pole mobile phone mast and ancillary equipment cabinet (Consultation under Schedule 2, Part 24 of the Town and Country Planning (General Permitted Development) Order 1995)

Recommendation: Refusal

Installation of 12.5m high imitation telegraph pole mobile phone mast and ancillary equipment cabinet (Consultation under Schedule 2, Part 24 of the Town and Country Planning (General Permitted Development) Order 1995)

67517/APP/2010/2930

The recommendation for refusal was moved, seconded and on being put to the vote was agreed.

Resolved - That the application be refused for the reasons set out in the officer’s report.

Alterations and extension to existing roof to create habitable roofspace to include 2 gable end windows and 4 side rooflights

Recommendation: Refusal

Alterations and extension to existing roof to create habitable roofspace to include 2 gable end windows and 4 side rooflights

60777/APP/2010/2713

The Committee attached an additional reason for refusal as concerns were raised about the proposed windows in elevations in the eastern side of the roof facing properties.  It was considered this would lead to overlooking and would be detrimental to the amenities of the adjoining properties.

Resolved – That the application be refused for the reasons set out in the officer’s report and subject to the changes in the Addendum sheet circulated at the meeting, and the following additional reason for refusal:

Additional Reason for Refusal

‘The proposed development by reason of the side facing roof lights in the eastern side of the roof  and its proximity to the neighbouring property No.3 Derby Road would result in a form of development which would not provide satisfactory amenities for that adjoining property, due to the loss of privacy that could arise. The proposal is therefore contrary to Policy BE24 of the Hillingdon Unitary Development Plan (Saved Policies September 2007) and the HDAS Supplementary Planning Document: Residential Layouts, July 2006’

Rear extension to bulk storage area

Recommendation: Approval

Rear extension to bulk storage area

36999/APP/2010/2512

The Committee attached an additional informative to requiring the applicant to be mindful of the hours of operation, to ensue that vehicles waiting to enter the loading area did not leave their engines idling.

Resolved – That the application be approved subject to the conditions and informatives set out in the officer’s report, changes in the Addendum sheet circulated at the meeting and the following additional informative:

Additional informative:

‘This permission does not override any existing conditions relating to the site, and in particular your attention is drawn to the need to adhere to the approved hours of operation and to ensure trucks do not wait with engines idling in the access way to the loading area’. 

The Committee attached an additional recommendation to allow the release of the decision to the public domain solely for the purpose of issuing the formal enforcement notice to the individual concerned.

The recommendation was moved, seconded and on being put to the vote was agreed.

Resolved

1. That the enforcement actions as recommended in the officer’s report be agreed.

2. That the Committee resolved to release their decision and the reasons for it outlined in the report to be released into the public domain, solely for the purpose of issuing the formal enforcement notice to the individual concerned.

Resolved

1. That the enforcement actions as recommended in the officer’s report be agreed.

2. That the Committee resolved to release their decision and the reasons for it outlined in the report to be released into the public domain, solely for the purpose of issuing the formal enforcement notice to the individual concerned.

Resolved

1. That the enforcement actions as recommended in the officer’s report be agreed.

2. That the Committee resolved to release their decision and the reasons for it outlined in the report to be released into the public domain, solely for the purpose of issuing the formal enforcement notice to the individual concerned.

Resolved

1. That the enforcement actions as recommended in the officer’s report be agreed.

2. That the Committee resolved to release their decision and the reasons for it outlined in the report to be released into the public domain, solely for the purpose of issuing the formal enforcement notice to the individual concerned.