Agenda and draft minutes

Residents, Education and Environmental Services Policy Overview Committee
Tuesday, 20th April, 2021 7.00 pm

Venue: VIRTUAL - Live on the Council's YouTube channel: Hillingdon London. View directions

Contact: Neil Fraser 

No. Item


Apologies for Absence


Apologies were received from Councillor Mathers. Councillor Lakhmana was present as substitute.


Declaration of Interest in matters coming before this meeting


During discussion of Agenda Item 6, Mr Little declared a non-pecuniary interest, as he was a Governor of Harlington School.


To confirm that all items marked Part 1 will be considered in Public and that any items marked Part 2 will be considered in Private


It was confirmed that all agenda items would be considered in public, but that the Committee would move into Part II at the end of the meeting to watch a brief video detailing the Hillingdon Adult and Community Learning Service’s partnership working.


To agree the Minutes of the previous meeting pdf icon PDF 149 KB


Regarding minute 56, on the matter of special schools taking more pupils on roll, Councillor Sweeting clarified that the question related solely to Willow School, and requested further information on why Willow had 59 pupils on roll when its Planned Admission number (PAN) was 38. In addition, it was requested that officers advise whether, if this was to continue, when the PAN would be officially increased. It was agreed that the clerk would liaise with officers and provide the requested information following the meeting.


RESOLVED:  That the minutes of the meeting held on 17 March 2021 be approved as a correct record.


Information Item on Flooding pdf icon PDF 262 KB


Victoria Boorman, Flood and Water Management Specialist, introduced a report detailing the Council’s roles and responsibilities as a Lead Local Flood Authority, its required actions during a major flood event, and lessons learned from recent flood events.


The Committee asked a number of questions, including:


Many flood events were caused by fly-tipped waste or vegetation blocking waterways. What was the Council doing to address these issues?


The Council was aware of such issues, and was attempting to review water catchment areas as a whole. The Council’s Highways team was regularly clearing sites at least 3 times a week (or more during adverse weather conditions). All 32 thousand gullies within the Borough were cleared annually.


Vegetation blocking waterways included freshly mown grass clippings. Had the Council investigated the use of grass boxes to prevent this?


A review of the effectiveness and cost of using such boxes could be carried out.


Residents were regularly contacting their Ward Councillors regarding large trees in Yeading Brooke and other sites. Who should Councillors contact to arrange action to clear the sites?


Concerns that main rivers, such as Yeading Brooke, were at risk of imminent flooding should be notified to the Environmental Agency who had responsibility to clear such sites. Contact details were on the Council’s website, though the officer could share the details with the Committee following the meeting.


Was there a record/audit of gullies and other sites cleared annually?


The Council’s Highways team contracted a specialist service to carry out the clearing work, who then reported to Highways upon completion. Highways then maintained a report of sites cleared, and to be cleared.


The Council’s flood officers published an annual report each year. Could Councillors be involved when officers were drafting this report?


Officers would happily receive any information that Councillors could provide.


Could the Council be more effective when challenging landowners or other agencies to carry out their riparian duties, potentially through new policy?


The Council carried out its riparian duties where it was landowner, through teams such as Highways or Green Spaces. For other sites, private landowners were expected to maintain their own areas. The Environment Agency take the lead on issues on main rivers such as the River Colne, and were now in the process of carrying out a survey of all their sites, and the trees therein, to determine those that posed a flood risk. This survey comprised over 200 locations, and Council flood officers were now in regular contact with the Agency to ensure this continued to be carried out as a priority. Canals were often the responsibility of the Canal and Rivers Trust, though determining who owned each side of the canal or river was often challenging. Often private landowners were not aware that they should be maintaining their sites to prevent flooding.


The Council had no powers to insist that private landowners took steps to mitigate flood risks on their own property, though conversations with the Council’s Antisocial Behaviour and Environment Team (ASBET) were currently taking place to  ...  view the full minutes text for item 64.


Third witness session for the review into the Adult and Community Learning Service pdf icon PDF 56 KB

Additional documents:


Debbie Scarborough, Service Manager – Adult and Community Learning, provided information as part of the Committee’s final information gathering session for its review into the Hillingdon Adult and Community Learning service (HACL). The officer highlighted key points from the meeting papers, including the newly completed Strategic Investment Pot funding project, Ofsted’s report of its review carried out in 2019, and future challenges and opportunities.


Members asked a number of questions, including:


How would the service deal with a shortfall of funding, for example, should the current £470k funding not be repeated?


This project funding is unlikely to be repeated.  A decision was made early on to manage the project in-house, to ensure skills and expertise developed was retained rather than lost through engaging with external contractors. Despite this funding stream ending, the service is well placed to continue to offer meaningful choice and effective courses, including offering free careers and education advice to adult residents.


Further to the report, did the officer have any further suggestions for recommendations to Cabinet as a result of the review?


Ofsted were keen to see evidence of scrutiny and oversight. To accomplish this, the Committee could be minded to recommend the creation an advisory board, or similar, attended by key stakeholders including senior Council officers, Councillors, partner agencies, local businesses, learners, etc.


In addition, a longer-term challenge to overcome would be the loss of the Harlington Centre as a service base. The Committee could consider recommending that officers explore the feasibility of using schools with classrooms currently unused as replacement sites.


Did the service work with local business to address their own staffing and training needs, with the aim of promoting the service’s learners to employers?


The service did work with some local businesses, though this could be increased. The service had recently employed a manager to oversee vocational and employment partnerships, with the aim of furthering partnership working. This could include film and television based courses covering make up, special effects, costume design and creation, etc.


RESOLVED:  That the information provided within the session be noted.


Cabinet Forward Plan pdf icon PDF 50 KB

Additional documents:


RESOLVED:  That the Cabinet Forward Plan be noted.


Work Programme pdf icon PDF 56 KB

Additional documents:


Consideration was given to the Work Programme. Members requested that the dates for the one-off items to be scheduled, such as Youth Services and Early Years Provision, be confirmed. The clerk advised that discussions were still ongoing with officers as to the most appropriate meeting dates for these items, and further detail would be forthcoming as soon as possible.


In addition, it was requested that the clerk confirm with officers that the next Standards and Quality in Education annual report would comprise of two separate reports, as requested at the previous meeting.


RESOLVED:  That the Work Programme be noted.

Part II - Private


Video detailing the Hillingdon Adult and Community Learning Service’s partnership working


The meeting entered Part II, to allow the Committee to view a brief video detailing the Hillingdon Adult and Community Learning Service’s partnership working.