Agenda and draft minutes

CABINET - Thursday, 5th January, 2023 7.00 pm

Venue: Committee Room 6 - Civic Centre, High Street, Uxbridge UB8 1UW. View directions

Contact: Mark Braddock - email:  mbraddock@hillingdon.gov.uk 

Items
No. Item

1.

Apologies for Absence

Minutes:

All Cabinet Members were present.

 

2.

Declarations of Interest in matters before this meeting

Minutes:

No interests were declared by Members present.

 

3.

To approve the minutes of the last Cabinet meeting pdf icon PDF 596 KB

Minutes:

The minutes and decisions of the Cabinet meeting held on 15 December 2022 were agreed as a correct record.

 

4.

To confirm that the items of business marked Part 1 will be considered in public and that the items of business marked Part 2 in private

Minutes:

It was confirmed items to be considered in public and private were as set out on the agenda.

 

5.

Public Preview of matters to be considered in private pdf icon PDF 294 KB

Minutes:

RESOLVED:

 

That Cabinet note the reports to be considered later in private and Part 2 of the Cabinet agenda and comment on them as appropriate for public information purposes.

 

Reasons for decision

 

The Leader of the Council introduced the report which provided a public summary of the matters to be discussed in the private part of the Cabinet meeting later, increasing the Council’s transparency.

 

The Cabinet Member for Residents’ Services drew Cabinet’s attention to the private report regarding the substantial renovation of four tennis court sites in the Borough and how this was a great example of partnership working.

 

Alternative options considered and rejected

 

These were set out in the public Cabinet report.

 

Relevant Select Committee

Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in)

This matter is not for call-in, as noting only.

Officer(s) to action

Mark Braddock

Directorate

Central Services

Classification

Public - The report and any background papers relating to this decision by the Cabinet are available to view on the Council's website or by visiting the Civic Centre, Uxbridge.

 

 

6.

Renovation of tennis courts sites within the London Borough of Hillingdon

Minutes:

RESOLVED:

 

That Cabinet approves a project for the renovation of four tennis court sites in the Borough at Rosedale Park, Harmondsworth Recreation Ground, Northwood Recreation Ground and Swakeleys Park, and specifically agrees to:

 

1.    Accept the award of £181k from the Lawn Tennis Association (LTA) Parks Tennis Renovation Grant for the project at the four sites;

 

2.    Accept the tender from Aggregate Industries UK Ltd T/A Spadeoak to upgrade the four sites over a 10 week period from 23rd January 2023 to 27 March 2023 at the value of £229k.

 

3.    The allocation of £60k from the 2022/23 Chrysalis Programme towards the project;

 

4.    The capital release request of £270k for the works funded from the following budgets:-

 

a.    £60k from the 2022/23 Chrysalis Programme

b.    £29k from the 2022/23 General Capital Contingency

c.    £181k from the LTA Parks Tennis Renovation Grant

 

Reasons for decision

 

Cabinet agreed to the appointment of a contractor over a 10-week period to upgrade four tennis court sites to a playable standard.

 

Alternative options considered and rejected

 

The Cabinet could have decided not to accept the recommendations to renovate the sites leaving them in poor condition.

 

Relevant Select Committee

Residents’ Services

Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in)

5pm, Friday 13 January 2023

Officer(s) to action

Stuart Hunt

Directorate

Place Directorate

Classification

Private - Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it in accordance with Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended).

 

7.

Contract Extension - Void Property Repair Service

Minutes:

RESOLVED:

 

That the Cabinet approve the 1-year contract extension for:

 

1.    Pilon Ltd - For the Void Services Contract North Area to housing properties for the estimated annual cost of £1.433k based on a like for like activity over the last 12 months.

2.    Greyline Ltd - For the Void Services Contract South Area to housing properties for the estimated annual cost of £1.705k based on a like for like activity over the last 12 months.

 

Reasons for decision

Cabinet agreed to extend contracts for the repair of void (or empty) housing properties to ensure that the Council’s housing stock was in good order. The Cabinet Member for Property, Highways and Transport noted the great strides that had been made in reducing the number of void properties over the years.

Alternative options considered and rejected

 

Cabinet could have considered retendering, but considered this not an option due to the current volatility in the market.

 

Relevant Select Committee

Property, Highways and Transport

Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in)

5pm, Friday 13 January 2023

Officer(s) to action

Liam Bentley

Directorate

Place Directorate

Classification

Private - Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it in accordance with Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended).

 

8.

Integrated Statutory Advocacy and an Independent Health Complaints Advocacy Service

Minutes:

RESOLVED:

 

That the Cabinet:    

 

1.    agrees to extend the current contract with POhWER Limited for the provision of Integrated Advocacy Services to the London Borough of Hillingdon for an eighteen month period from 1 October 2022 to 31 March 2024 and at the cost of £446,913.80 for the 18-month period; and 

 

2.    agree to extend the current contract with POhWER Limited for the provision of an Independent Health Complaints Advocacy (IHCAS) to the London Borough of Hillingdon for an eighteen month period from 1 October 2022 to 31 March 2024 and at the cost of £65,784.75 for the 18-month period. 

 

3.    Furthermore, agrees that that this includes the provision to extend both contracts for a further one-year period from 1 April 2024 to 31 March 2025, with approval of any extension by the Leader of the Council and Cabinet Member for Health and Social Care, in consultation with the Executive Director of Adult Services and Health at the cost of £341,799 for the 12-month period. 

 

Reasons for decision

 

Cabinet agreed to extend two contracts for statutory advocacy services, for Integrated Statutory Advocacy and the Independent Health Complaints Advocacy Service. The Cabinet Member for Health & Social Care noted that these would support residents enabling someone to speak on their behalf. Both the Cabinet Member and Leader of the Council noted the ongoing delays in the Liberty Protection Safeguards regulation implementation, thereby necessitating Cabinet’s decision to extend the contracts until there was clarity. 

 

Alternative options considered and rejected

 

None, due to the statutory nature of the services.

 

Relevant Select Committee

Health and Social Care

Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in)

5pm, Friday 13 January 2023

Officer(s) to action

Bukky Junaid

Kevin Byrne

Directorate

Adult Services and Health

Central Services

Classification

Private - Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it in accordance with Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended).

 

9.

Contract for the Residential Development at Petworth Gardens, Hillingdon

Minutes:

RESOLVED:

 

That the Cabinet:

 

1.    Accept the tender from Ethos Construction Solutions ltd for the provision of design and construction Services to the London Borough of Hillingdon for the Redevelopment of the former garage site to the rear of 27-45 Petworth Gardens, Uxbridge, UB10 9HQ into affordable homes at the value of £1,886k. 

 

2.    Agree the virement of £387k from the HRA Unallocated HRA Acquisition and Development Budget to the New Build General Needs Housing – Petworth Gardens budget.

 

3.    Agree to the capital release requests of £2,139k from the revised Petworth Gardens Development budget inclusive of virement (decision 2) for construction costs and associated fees.

 

Reasons for decision

 

Cabinet awarded a contract to develop the vacant former garages and playground site at Petworth Garden into a new residential development.

 

Alternative options considered and rejected

 

Cabinet had previously considered alternative uses for the site.

 

Relevant Select Committee

Property, Highways and Transport

Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in)

5pm, Friday 13 January 2023

Officer(s) to action

Michael Naughton

Directorate

Place Directorate

Classification

Private - Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it in accordance with Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended).

 

10.

Any other items the Chairman agrees are relevant or urgent

Minutes:

No additional items were considered by the Cabinet.

 

The meeting closed at 7.07pm

 

 

Internal Use only*

Implementation of decisions & scrutiny call-in

 

When can these decisions be implemented by officers?

Officers can implement Cabinet’s decisions in these minutes only from the expiry of the scrutiny call-in period, unless otherwise stated, which is:

 

5pm, Friday 13 January 2023

 

However, this is subject to the decision not being called in by Councillors on the relevant Select Committee. Upon receipt of a valid call-in request, Democratic Services will immediately advise the relevant officer(s) and the Cabinet decision must then be put on hold.

 

Councillor scrutiny call-in of these decisions

Councillors on the relevant Select Committee shown in these minutes for the relevant decision made may request to call-in that decision. The call-in request must be before the expiry of the scrutiny call-in period above.

 

Councillors should use the Scrutiny Call-in App (link below) on their devices to initiate any call-in request. Further advice can be sought from Democratic Services if required:

 

Scrutiny Call-In - Power Apps (secure)

 

Notice

These decisions have been taken under The Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012.

 

This Cabinet meeting was also broadcast live on the Council’s YouTube channel here for wider resident engagement.

 

Please note that these minutes and decisions are the definitive record of proceedings by the Council of this meeting.

 

If you would like further information about the decisions of the Cabinet, please contact the Council below:

 

democratic@hillingdon.gov.uk

Democratic Services: 01895 250636

Media enquiries: 01895 250403