Agenda and minutes

Cabinet
Thursday, 18th May, 2017 7.00 pm

Venue: Committee Room 6 - Civic Centre, High Street, Uxbridge UB8 1UW. View directions

Contact: Mark Braddock - Cabinet Secretary / Senior Manager, Democratic Services  Tel: 01895 250636 or email:  mbraddock@hillingdon.gov.uk

Link: Watch the LIVE or achived broadcast of this Cabinet meeting here

Items
No. Item

1.

Apologies for Absence

Minutes:

All Members were present.

2.

Declarations of Interest in matters before this meeting

Minutes:

No interests were declared by Members present.

3.

To approve the minutes of the last Cabinet meeting pdf icon PDF 154 KB

Minutes:

The decisions and minutes of the Cabinet meeting held on 20 April 2017 were agreed as a correct record.

4.

To confirm that the items of business marked Part 1 will be considered in public and that the items of business marked Part 2 in private

Minutes:

It was confirmed that items marked in public and private would be considered as set out on the agenda, with the exception of Item 15, which was withdrawn.

5.

External Services Scrutiny Committee - update report to Cabinet on efforts to Tackle Child Sexual Exploitation pdf icon PDF 134 KB

Minutes:

The Chairman of the External Services Scrutiny Committee presented the Committee’s update report to Cabinet, which was warmly welcomed.

 

RESOLVED:

 

That Cabinet welcomes the insight and findings of the Committee and asks officers to:

 

  1. Develop a programme of CSE training for all Councillors;
  2. Work with partner agencies to provide training and clarity around the procedures in relation to reporting missing children;
  3. Work with partner agencies to identify improvements in procedures to:
    1. prevent delays in relation to information sharing; and
    2. ensure that the Board of Governors safeguarding leads are included in relevant information sharing processes; and
  4. Work with partner agencies to investigate the possibility of mapping CSE related resources across the Borough.

 

Reasons for decision

 

Cabinet welcomed the active role of the External Services Scrutiny Committee, along with other Elected Members, in reviewing the Council’s strategy and actions to tackle child sexual exploitation. Cabinet considered a report from the Committee, which had reviewed recent progress and agreed the recommendations aimed at improvements to partnership-working, in particular the training of Councillors going forward.

 

Alternative options considered and rejected

 

Cabinet could have decided to amend or reject the Committee’s recommendations.

 

Officers to action:

 

Tony Zaman, Social Care (Implementation)

Nikki O'Halloran, Administration Directorate (Monitoring by the Committee)

 

Classification: Public

 

The report and any background papers relating to this decision by the Cabinet are available to view on the Council's website or by visiting the Civic Centre, Uxbridge.

 

6.

Hayes Town transformation - Botwell Bridge Boardwalk pdf icon PDF 696 KB

Minutes:

RESOLVED:

 

That Cabinet:

 

1.    Agree the creation of a boardwalk extension to Botwell Bridge as part of the ongoing transformation of Hayes Town;

2.    Agree to utilise the London Highways Alliance Contract (LoHAC) framework agreement as a 'one-off' instance of where financial and efficiency benefits can be achieve and;

3.    Authorise the appointment of Conway Aecom Limited as contractors to design and construct the Botwell Bridge boardwalk extension utilising the London Highways Alliance Contract (LoHAC) framework agreement.

 

Reasons for decision

 

Cabinet agreed to facilitate the design and construction of the Botwell Bridge boardwalk extension, as part of the ongoing transformation of Hayes Town. Cabinet welcomed that this would improve pedestrian, cyclist and vehicle connectivity between the new Hayes and Harlington Crossrail Station and the town centre, benefiting the wider local economy.

 

Alternative options considered and rejected

 

Cabinet could have decided to run an open tender, but this could have impacted on the intended delivery timescale.

 

Officer to action:

 

Helena Webster, Residents Services

 

Classification: Public

 

The report and any background papers relating to this decision by the Cabinet are available to view on the Council's website or by visiting the Civic Centre, Uxbridge.

 

7.

Older People's Plan update pdf icon PDF 99 KB

Additional documents:

Minutes:

RESOLVED

 

That Cabinet notes the successes to date and continued progress to deliver the Older People’s Action Plan during 2016-17 to improve the quality of life, health and wellbeing of older people in Hillingdon.

 

Reasons for decision

 

Cabinet welcomed the progress on the Older People’s Plan and the ongoing commitment by the Council and its partners to the continued development and improvement of services designed to create a better quality of life for older people in Hillingdon. Cabinet noted a number of initiatives, showing Hillingdon Council leading the way in its support for Older People.

 

Alternative options considered and rejected

 

None.

 

Officer to action:

 

Kevin Byrne, Administration Directorate

 

 

 

 

 

Classification: Public

 

The report and any background papers relating to this decision by the Cabinet are available to view on the Council's website or by visiting the Civic Centre, Uxbridge.

 

8.

Carers' Strategy update pdf icon PDF 178 KB

Minutes:

RESOLVED:

 

That Cabinet notes the progress update on the implementation of the Carers' Strategy and Delivery Plan.

 

Reasons for decision

 

Cabinet reviewed its annual report on the implementation of the Carers’ Strategy and associated Delivery Plan. The report identified much progress on actions the Council and its partners had undertaken to improve support to carers and their quality of life.

 

Alternative options considered and rejected

 

None.

 

Officers to action:

 

Nina Durnford, Social Care

 

Classification: Public

 

The report and any background papers relating to this decision by the Cabinet are available to view on the Council's website or by visiting the Civic Centre, Uxbridge.

 

9.

Development of Yiewsley Sites

Minutes:

RESOLVED:

 

That Cabinet approves:

 

1.    Approves the development of the Yiewsley Sites (Former pool, former Bowling Club, current Yiewsley Library and car park) for a mixture of residential and leisure development.

 

2.    The allocation of £79k from the overall £23,014k budget to appoint consultants for professional, technical and construction services in order to carry out the tasks necessary to prepare full proposals and deliver the mixture of residential and leisure developments to completion.

 

3.    Delegates of all future decisions regarding sign-off and progression of this project to the Leader of Council and the Cabinet Member for Finance Property and Business Services, in conjunction with the Deputy Chief Executive and Corporate Director of Residents Services.

 

Reasons for decision

 

Cabinet agreed for officers to further work up proposals to develop the two sites in Yiewsley into general housing and supported housing, along with leisure facilities to support local community needs and enhance the Yiewsley area.

 

It was noted that a petition had been received on the matter, which would be considered before a final decision was made by Cabinet Members.

 

Alternative options considered and rejected

 

Various options would be considered on the sites, based on a mixture of residential and leisure development.

 

Officer to action:

 

Michael Naughton, Residents Services

 

Classification: Private

 

Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

 

10.

Contact extension for supported living for people with disabilities

Minutes:

RESOLVED:

 

That the Cabinet agrees to:

 

1.    Extend, under single tender action, the current contract for the provision of care and support services provided by Certitude at Frays Avenue, West Drayton and Queen’s Road, Uxbridge until 31 March 2018.

 

2.    Invite tenders for the renewal of the provision of care and support services provided at the properties in Frays Avenue and Queen’s Road, from 1 April 2018.

 

Reasons for decision

 

Cabinet agreed an extension of a current contract for the provision of supported living services for residents with learning disabilities.

 

Alternative options considered and rejected

 

None.

 

Officers to action:

 

Tony Zaman, Social Care

Suzie Shardow, Finance

 

Classification: Private

 

Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

 

11.

Extending the Independent Fostering Agency Framework Agreement

Minutes:

RESOLVED:

 

That Cabinet agrees to extend the current Independent Fostering Agency framework agreement with 32 providers up to the 31 March 2018.

 

Reasons for decision

 

Cabinet agreed to extend use of the current framework agreement in place across West London with 32 Independent Fostering Agencies so that looked after children, their carers and families and those residents wishing to adopt from overseas continue to receive a reliable and specialist service.

 

Alternative options considered and rejected

 

None.

 

Officers to action:

 

Tony Zaman, Social Care

Suzie Shardow, Finance

 

Classification: Private

 

Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

 

12.

Extension of a Contract for the Provision of the Children Adolescence Multi Agency Psychological Service

Minutes:

RESOLVED:

 

That Cabinet agrees to extend the contract for the provision of a Children Adolescence Multi Agency Psychological service with Central North West London Trust (CNWL) for looked after children, for one year ending 31 March 2018.

 

Reasons for decision

 

Cabinet agreed to extend use of specialist direct services that help particular needs of vulnerable children in care.

 

Alternative options considered and rejected

 

None.

 

Officers to action:

 

Tony Zaman, Social Care

Vanessa Strang, Social Care

Suzie Shardow, Finance

 

Classification: Private

 

Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

 

13.

Contract for the Collection and Treatment of Co-mingled Dry Recycling

Minutes:

That Cabinet accepts the tender from Biffa Waste Services Ltd for the collection and treatment of co-mingled dry recycling service for a period of two (2) years from 11th June 2017 with the option to extend for a further period of one (1) year, making a possible maximum contract period of three (3) years subject to satisfactory performance and at the absolute discretion of the Council.

 

Reasons for decision

 

Following a competitive tender process, to achieve best value for local taxpayers, Cabinet accepted the most economically advantageous tender for the provision of the recycling rounds and treatment of mixed dry recycling collected from residents, which would ensure continuation of this highly valued front-line service.

 

Alternative options considered and rejected

 

Cabinet could have tendered for a shorter period, extended the existing contract or agreed a fixed rate per tonne, which were deemed not to be the most financially prudent options.

 

Officers to action:

 

Robert Williams, Residents Services,

Allison Mayo, Finance

 

Classification: Private

 

Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

 

14.

Electrical Testing, Repairs & Upgrades Contract

Minutes:

RESOLVED:

 

That Cabinet accepts the tender received from PFL Electrical Ltd. for the Electrical Testing, Repairs and Upgrades Contract Borough-wide, for a period of 3 years, with the option of two one-year contract extensions and in accordance with the Council's requirements

 

Reasons for decisions

 

Cabinet accepted the most economically advantageous tender for the electrical testing, repair and upgrading of electrical power circuits and supplies within dwellings and communal areas of the Council’s housing stock, thereby ensuring the future safety of tenants.

 

Alternative options considered and rejected

 

None.

 

Officers to action:

 

Gary Penticost, Residents Services

 

Classification: Private

 

Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it (exempt information under paragraph 3 of Part 1 of Schedule 12A to the Local Government (Access to Information) Act 1985 as amended.

 

15.

Voluntary Sector Leases

Minutes:

This item was withdrawn from consideration by the Cabinet.

16.

Any other items the Chairman agrees are relevant or urgent

Minutes:

No additional items were considered by the Cabinet.

 

The meeting closed at 19:24pm.

 

* IMPLEMENTATION OF CABINET'S DECISIONS

 

For all decisions: Meeting after Cabinet, the Executive Scrutiny Committee did not call-in any of the Cabinet's decisions. These can therefore be implemented from 5pm, Friday 26 May 2017 upon the expiry of the scrutiny call-in period, unless notified otherwise.

 

The officers to implement the decisions are indicated in the minutes.