Agenda and minutes

Apologies had been received from Councillors Peter Curling, Ian Edwards, John Morgan and Jazz Dhillon. Councillors Beulah East, Raymond Graham and Carol Melvin attended in their place with the exception that there was no substitute for Cllr Dhillon.

Councillor Henry Higgins declared a non-pecuniary interest in item 8 - Riverside Health and Racquets Club, Ducks Hill Road, Northwood, as one of the tennis club coach was known to him. He remained in the meeting and took part in the decision of this item.

The minutes of the meetings held on 7 May, 12 June and 24 June were agreed as a correct record.

There had been no items notified in advance or as urgent.

It was confirmed that all items would be heard in public.

Change of use of existing building from office (Use Class B1(a)) to 123-room Hotel (Use Class C1), including 4-storey side extension (to rear of adjacent petrol station), and 4-storey rear extensions, and associated alterations to landscaping and car parking.

Recommendation: Approval subject to Legal Agreement

Change of use of existing building from office (Use Class B1(a)) to 123-room Hotel (Use Class C1), including 4-storey side extension (to rear of adjacent petrol station), and 4-storey rear extensions, and associated alterations to landscaping and car parking.

Officers introduced the report and directed Members to note the changes in the addendum circulated at the meeting.

An additional plan was reported and Condition 4 (2a) was amended to include refuse management plan.

Condition14 (2d) was also amended to include disabled parking spaces and provision for two motor cycle spaces.

The recommendation contained in the officer’s report was moved, seconded and on being put to the vote was agreed.

Resolved:

That delegated powers be given to the Head of Planning, Green Spaces and

Culture to grant planning permission subject to the relevant conditions set out

below:

EITHER:

A)(1) That prior to the Council's Community Infrastructure Levy coming into force, the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or other appropriate legislation to secure:

1. Highways: to secure all necessary works and the provision of a Travel Plan,

including Sustainable Transport Measures (such as a hopper bus service).

2. Construction Training: either a financial contribution, or an in-kind scheme

delivered during the construction phase of the development, should be secured (in either event the 'obligation' should be delivered equal to the formula of £2,500 for every £1 million build cost).

3. Air Quality: in line with the SPD and given the site is located in an air quality

management area then a contribution in the sum of £25,000.

4. Project Management and Monitoring Fee: a financial contribution equal to 5% of the total cash contributions towards the management and monitoring of the resulting agreement.

OR:

A)(2) That following the Council's Community Infrastructure Levy coming into

force, the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or other appropriate legislation to secure:

1. Highways: to secure all necessary works and the provision of a Travel Plan,

including Sustainable Transport Measures (such as a hopper bus service).

2. Construction Training: either a financial contribution, or an in-kind scheme

delivered during the construction phase of the development, should be secured (in either event the 'obligation' should be delivered equal to the formula of £2,500 for every £1 million build cost).

3. Air Quality: in line with the SPD and given the site is located in an air quality

management area then a contribution in the sum of £25,000.

B) That in respect of the application for planning permission, the applicant meets the Council's reasonable costs in preparation of the Section 106 and any abortive work as a result of the agreement not being completed.

C) That officers be authorised to negotiate and agree the detailed terms of the

proposed agreement and conditions of approval.

D) That if any of the heads of terms  ...  view the full minutes text for item 23.

Application to vary condition 2 of planning permission reference 45408/APP/2009/340 dated 21 May 2009 in order to extend the deadline for completion of permitted operations from 20 May 2014 to 5 August 2017.

Recommendation:

1.    The application be referred back to the Greater London Authority  (Stage 2 referral) if applicable

2.    Subject to (1) above, should the Mayor not direct the Council to refuse the application, or issue a direction for the purpose of determination, the application be deferred for determination by Delegated Powers

Application to vary condition 2 of planning permission reference 45408/APP/2009/340 dated 21 May 2009 in order to extend the deadline for completion of permitted operations from 20 May 2014 to 5 August 2017.

Officers introduced the report and directed Members to note the changes in the addendum circulated at the meeting. It was noted that a response had been received from the Greater London Authority confirming that the Mayor of London did not need to be consulted further on this application.

The recommendation for approval was moved, seconded and on being put to the vote was agreed.

Resolved - That the application be approved subject to the condition and informatives set out in the officers report and changes outlined in the addendum.

Installation of a temporary three court tennis dome, fan housing and ancillary facilities.

Recommendation:

1.    The application be referred to the Secretary of State as a departure from the provision of the Development Plan

2.    Should the Secretary of State not call-in the application, the application be deferred for determination by Delegated Powers

Installation of a temporary three court tennis dome, fan housing and ancillary facilities.

Officer introduced and outlined details of the report.

Members raised concerns about ensuring that the site was adequately screened and attached an additional informative to advise the applicant.

Resolved:

1.            That the application be referred to the Secretary of State as a departure from the provisions of the Development Plan, in accordance with the Town and Country Planning (Consultation)   (England) Direction 2009.

2.            That should the Secretary of State not call in the application, the application be deferred for determination by the Head of Panning, Culture and Green Spaces under delegated powers.

3.            That if the application is approved, the conditions and informatives set out in the officer's report be attached.

Variation of conditions 13 (Noise) and 23 (Operating Hours) of planning permission ref: 5505/APP/2011/3064 dated 06/11/2012 to extend the hours to which music can be played and to extend the hours during which staff can be in the restaurant, banqueting halls and bar areas (Application to vary condition 2 of planning permission ref: 5505/APP/2010/2455 to make minor internal alterations at the ground, first and second floor level and increase height of rear extension adjoining northern boundary by 1.3m).

Recommendation: Delegated Powers

Variation of conditions 13 (Noise) and 23 (Operating Hours) of planning permission ref: 5505/APP/2011/3064 dated 06/11/2012 to extend the hours to which music can be played and to extend the hours during which staff can be in the restaurant, banqueting halls and bar areas (Application to vary condition 2 of planning permission ref: 5505/APP/2010/2455 to make minor internal alterations at the ground, first and second floor level and increase height of rear extension adjoining northern boundary by 1.3m).

Officer introduced and outlined details of the report.

The recommendation contained in the officer’s report was moved, seconded and on being put to the vote was agreed.

Resolved:

That delegated powers be given to the Head of Planning, Green Spaces & Culture to grant planning permission, subject to the following:

1. That the Council enter into a Deed of Variation, in order to insert the new

     planning reference number into the existing Agreement dated 6-11-2012, attached to planning permission ref 5505/APP/2011/3064.

2. That in respect of the application for planning permission, the applicant meets the Council's reasonable costs in the preparation of the Deed of Variation and any abortive work as a result of the agreement not being completed.

3. That officers be authorised to negotiate and agree the detailed terms of the

proposed agreement.

4.  If the Deed of Variation has not been finalised by 30th July 2014 of the date of this resolution, that delegated authority be granted to the Head of Planning, Culture and Green Spaces to refuse the application for the following reason:

'The applicant has failed to provide contributions towards the improvement of services and facilities as a consequence of demands created by the proposed development (in respect of air quality and a Green Travel Plan). The proposal therefore conflicts with Policy R17 of the adopted Hillingdon Unitary Development Plan Saved Policies (September 2007)'.

Change of use from B1c/B2 (Light/General Industry) to B1c/B2/B8 (Light /General Industry and Storage and Distribution).

Recommendation: Approval

Change of use from B1c/B2 (Light/General Industry) to B1c/B2/B8 (Light /General Industry and Storage and Distribution).

Officer introduced and outlined details of the report.

The recommendation for approval was moved, seconded and on being put to the vote was agreed.

Resolved - That the application be approved subject to the conditions and informatives outlined in the officer's report.

Refurbishment and extension of existing office building (Class B1a) with up to 1000sqm of ancillary Class A1, A3, D2 uses, including a 6-storey extension to the Vine Street elevation, a 3-storey extension to the Windsor Street elevation, and an extension at roof level, together with revised parking and servicing arrangements, enhanced landscaping and associated public realm improvements.

Recommendation: Delegated Powers

Refurbishment and extension of existing office building (Class B1a) with up to 1000sqm of ancillary Class A1, A3, D2 uses, including a 6-storey extension to the Vine Street elevation, a 3-storey extension to the Windsor Street elevation, and an extension at roof level, together with revised parking and servicing arrangements, enhanced landscaping and associated public realm improvements.

Officers introduced the report and directed Members to note the changes in the addendum circulated at the meeting. It was noted that the proposed development covered all uses that would be accepted in a town centre location.

Standard condition COM11 was deleted, as it was considered that it was highly unlikely that a gym would have an unacceptable use in a town centre location.

In response to a query raised about the external material proposed, officers advised that these would be required to be approved in writing by the Local Planning Authority as set out in Condition 4.

The recommendation contained in the officer’s report was moved, seconded and on being put to the vote was agreed.

Resolved:

That delegated powers be given to the Head of Planning, Green Spaces and

Culture to grant planning permission subject to the relevant conditions set out

below:

EITHER:

A)(1) That prior to the Council's Community Infrastructure Levy coming into force, the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or other appropriate legislation to secure:

1.    Highways: To secure all necessary highways works as required.

2.    Travel Plan: Securing a Travel Plan, including a £20,000 bond.

3.    Public Realm: A scheme of works to the Windsor Street / Charter Place area to be agreed between the Developer and the Council, to be carried out at the applicant's expense.

4.    Construction Training: Either a financial contribution, or an in-kind scheme delivered during the construction phase of the development, should be secured (in either event the 'obligation' should be delivered equal to the formula of £2,500 for every £1 million build cost + 14/160 x £71,675 = total contribution).

5.    Project Management and Monitoring Fee: a financial contribution equal to 5% of the total cash contributions towards the management and monitoring of the resulting agreement.

OR:

A)(2) That following the Council's Community Infrastructure Levy coming into

force, the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or other appropriate legislation to secure:

1.    Highways: To secure all necessary highways works as required.

2.    Travel Plan: Securing a Travel Plan, including a £20,000 bond.

3.    Public Realm: A scheme of works to the Windsor Street / Charter Place area to be agreed between the Developer and the Council, to be carried out at the applicant's expense.

4.    Construction Training: Either a financial contribution, or an in-kind scheme delivered during the construction phase of the development, should be secured (in either event the 'obligation' should be delivered equal to the formula  ...  view the full minutes text for item 28.

Erection of part 4, part 5 storey building to provide 51 self-contained residential units (22 x 1 bedroom and 29 x 2 bedroom) and three ground floor retail units Use Class A1 (217sqm) with 47 car parking spaces, 4 motorcycle spaces and 52 cycle parking spaces, communal and private amenity areas and landscaping works.

Recommendation: Delegated Powers

Erection of part 4, part 5 storey building to provide 51 self-contained residential units (22 x 1 bedroom and 29 x 2 bedroom) and three ground floor retail units Use Class A1 (217sqm) with 47 car parking spaces, 4 motorcycle spaces and 52 cycle parking spaces, communal and private amenity areas and landscaping works.

Office introduced the report and directed Members to note the changes in the addendum circulated at the meeting and in particular, the attached most recent version of the plans to that shown in the plans pack.  

It was reported that the proposed development was very similar to the scheme that had been appealed and sited within a secondary frontage. The   Committee was also asked to note that the appeal schemed was a material consideration in terms of height, bulk and size.

Officers verbally amended Condition 7 to include parking allocations for the commercial component of the proposed development.

In response to a query raised about 50 parking spaces being available to 51 flats, it agreed that the Condition 7 should be modified (last sentence) to read 'parking shall remain allocated and designated'

With regard to concerns about the lack of contribution to parks and public play areas (to take account of the two bedroom apartments that may be occupied by families with children), officers advised that the work scheme included a children's play area.

The recommendation contained in the officer’s report, additional condition was moved, seconded and on being put to the vote was agreed.

Resolved

That delegated powers be given to the Head of Planning, Green Spaces and Culture to grant planning permission subject to the relevant conditions set out below:

A)(1) That prior to the Council's Community Infrastructure Levy coming into force, the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or other appropriate legislation to secure:

i.              Affordable Housing: that the scheme to be delivered with 5 units as Affordable with the tenure to be agreed.

ii.            Education: a contribution in the sum of £123,825.00 is sought.

iii.           Health: a contribution in the sum of £16,622.00 (£216.67 x 76.72) is sought.

iv.            Libraries: a contribution in the sum of £1,762.00 is sought.

v.            Public Realm/Town Centre: a contribution in the sum of £10,000 is sought.

vi.           Canalside improvements: a contribution in the sum of £20,000.00 is sought.

vii.         Air Quality: a contribution in the sum of £25,000 is sought.

viii.        Construction Training: either a contribution equal to the formula (£2,500 for every £1m build cost number of units/160 x£71,675 = 22,821.00 Total Contribution) or an in kind training scheme equal to the financial contribution delivered during the construction period of the development. As discussed our preference is for an in kind scheme to be delivered.

ix.           The provision of a travel plan including £20,000.00 Bond.

x.            Project Management and Monitoring Fee: a contribution equal to 5% of the total cash contributions secured from the scheme to enable the management and  ...  view the full minutes text for item 29.

Erection of 44 residential apartments with associated access, car parking, landscaping, and associated works (involving demolition of existing buildings).

Recommendation: Delegated Powers

Erection of 44 residential apartments with associated access, car parking, landscaping, and associated works (involving demolition of existing buildings).

Officers introduced the report and directed Members to note the changes in the addendum circulated at the meeting.

In response to a query raised about there being only 35% requirement of affordable housing, officers advised that in terms of S106 agreement, it was likely that it would be 100% but would depend on the applicant's

funding/partnership arrangements.

The Legal Advisor advised that the S106 agreement would be between the Council and the provider.

Condition 8 was amended to ensure that parking was designated and allocated for the sole use of the units.

The recommendation contained in the officer’s report and amendment to Condition 8 was moved, seconded and on being put to the vote was agreed.

Resolved

That delegated powers be given to the Head of Planning, Green Spaces and Culture to grant planning permission subject to the relevant conditions set out below:

A) (1) That prior to the Council's Community Infrastructure Levy coming into force, the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or other appropriate legislation to secure:

1.    Highways: S278/S38 agreement may need to be entered into to secure highways works subject to comments from the Highways Officer.

2.     Affordable Housing: The scheme to deliver 35% of the units as Affordable Housing with the tenure to be agreed.

3.    Education: a contribution in the sum of £160,216.00 is sought.

4.    Health: a contribution in the sum of £15,173.73 is sought.

5.    Libraries: a contribution in the sum of £1,611.15 is sought.

6.    Air Quality: a contribution in the sum of £25,000.00 is sought.

7.    Construction Training: either a contribution equal to the formula (£2,500 fo for every £1m build cost + number of units/160 x£71,675 = Total Contribution of £19,710.63) or an in-kind training scheme equal to the financial contribution delivered during the construction period of the development with the preference being for an in-kind scheme to be delivered.

8.    Canal and River Trust: a contribution in the sum of £15,000.00 is sought.

9.    Safeguarding the strip of land to be used for public highway widening.

10. Project Management and Monitoring Fee: a contribution equal to 5% of the total cash contributions secured from the scheme to enable the management and monitoring of the resulting agreement, is sought.

Or

A) (2) That following the Council's Community Infrastructure Levy coming into force, the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or other appropriate legislation to secure:

i.              Highways: S278/S38 agreement may need to be entered into to secure highways works subject to comments from the Highways Officer.

ii.            Affordable Housing: The scheme to deliver 35% as Affordable Housing with the tenure to be agreed.

iii.           Canal side improvements: a contribution in the sum of £15,000.00 is sought.

iv.           Air Quality:  ...  view the full minutes text for item 30.

Demolition of existing premises and erection of 99 residential units (C3), 50 unit extra care/dementia sheltered housing scheme (C3), 1,529.4sqm light industrial floorspace comprising 17 business units (B1c) and 611.30sqm of restaurant/cafe (A3) floorspace associated open space, car parking and landscaping. (Outline application).

Recommendation: Legal Agreement

Demolition of existing premises and erection of 99 residential units (C3), 50 unit extra care/dementia sheltered housing scheme (C3), 1,529.4sqm light industrial floorspace comprising 17 business units (B1c) and 611.30sqm of restaurant/cafe (A3) floorspace associated open space, car parking and landscaping. (Outline application).

Officer introduced and outlined details of the report.

It was noted that the application had been originally approved at the Major Planning Applications Committee meeting on 22 January 2014 and not the Central and South Planning Committee as stated in the officer's report.

The recommendation contained in the officer’s report was moved, seconded and on being put to the vote was agreed.

Resolved

A. That the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or Section 278 of the Highways Act 1980 (as amended) and/ or other appropriate legislation to secure:

i)     A s278 shall be entered into to secure the following highways works:

            - pedestrian footway widen and redesign improvement schemes and schemes to mitigate other deficiencies highlighted in the PERS Audit.

            - Improvements of the Uxbridge to Heathrow Cycle Route and the upgrade of the cycle route along the Grand Union Canal.

            - Measures for improving pedestrian safety mainly by enhancing pedestrian  visibility when crossing adjacent site junctions.

ii)    Affordable Housing: Deliver the Extra Care Home as affordable housing

            component (32%).

     iii)   Health: a contribution in the sum of £46,022.87.

     iv)   Public Realm: a contribution of £75,000.

v)    Community facilities: a contribution of £40,000.

vi)   Libraries: a contribution in the sum of £4,885.43.

vii) Construction Training: a contribution equal £2500 per £1m build cost            and a financial contribution of £66,747.34 for the work place coordinator.

viii) Education: a payment in the sum of £299,083

     ix)   Employment Strategy: the Employment Strategy will need to   demonstrate how the employment aspect of the development will be         effectively marketed so as to endeavour to secure long terms B1        employment on the site.

x)    Project Management and Monitoring Fee: Financial contribution equal to      5% of all financial contributions.

xi)   Future residents of the scheme will not be entitled to to parking permits

xii) Travel Plan.

B. That in respect of the application for planning permission, the applicant meets the Council's reasonable costs in preparation of the Section 106 and 278

Agreements and any abortive work as a result of the agreement not being completed.

C. That officers be authorised to negotiate and agree the detailed terms of the

proposed agreement and conditions of approval.

D. That if any of the heads of terms set out above have not been agreed and the S106 legal agreement has not been finalised within 3 months of the date of this Committee resolution, or any other period deemed appropriate by the Head of Planning, Green Spaces and Culture, then the application may be referred back to the Committee for determination.

E. That subject to the above, the application be deferred for determination by the Head of Planning, Green Spaces and  ...  view the full minutes text for item 31.