Agenda, decisions and minutes

Apologies were received from Councillor Janet Gardner. Councillor Jazz Dhillon was present as her substitute.

Apologies were received from Councillor Janet Gardner. Councillor Jazz Dhillon was present as her substitute.

Councillor Dhillon declared a pecuniary interest in respect of Item 7 – Building 3, Hyde Park, Hayes. Councillor Dhillon confirmed that he would leave the room when the item was due for determination.

Councillor Dhillon declared a pecuniary interest in respect of Item 7 – Building 3, Hyde Park, Hayes, as he had just taken office space at the location. Councillor Dhillon confirmed that he would leave the room when the item was due for determination.

RESOLVED:  That the minutes of the meetings held on 5 April and 10 May 2018 be agreed as a correct record.

RESOLVED:  That the minutes of the meetings held on 5 April and 10 May 2018 be agreed as a correct record.

None.

None.

It was confirmed that all agenda items were marked as Part I, and would therefore be considered in public.

It was confirmed that all agenda items were marked as Part I, and would therefore be considered in public.

Recommendation: Approval

RESOLVED:  That the application be approved, subject to the conditions as set out in the addendum and the addition of a condition relating to the application site being owned by London Borough of Hillingdon.

Change of use to provide a Civic Amenity Site (part retrospective)

accommodating public recycling area with circular route and in and out access arrangement, trade waste area and storage areas with associated container storage, site and welfare offices and installation of palisade fencing and gates for a 5 year period (8:00 to 18:00 hours - Mondays to Fridays and 9:00 to 17:00 hours - Saturdays, Sundays and Bank /Public Holidays (subject to seasonal variation)).

Officers introduced the report, and highlighted the addendum which contained clarifications of existing conditions and minor amendments to plans, together with the addition of new conditions relating to a level crossing on site and a condition relating to the site being Council owned. It was confirmed that most Committee Members had attended a site visit within the previous week, and so were aware of site access.

Officers highlighted the new site layout, access route, and a site constraints plan which confirmed that the site was a designated industrial business area. It was confirmed that there was an emerging site allocation looking to redevelop the entire parcel of land, which proposed to remove the site from the industrial business area and provide a residential led mixed-use development.

The site formed part of the former Coal Yard Depot site, with which there was an existing arrangement allowing the operation of an existing civic amenity for 28 days per year, known as the ‘golden weekend’. This referred to the opening of the site for a Saturday and a Sunday each month, to provide specific amenities.

The proposal to be determined would permit the use of the site for a temporary period of five years only, but to be used as a civic amenity site on a seven day a week basis. Vehicles would enter the site via a circular route to take them efficiently through the site, before disposing of waste. Waste would be separated for different types of materials.  An existing weighbridge would be used to service the trade waste, and the site was expected to handle up to 48,000 tonnes of waste per year, with proposed opening hours of 8 a.m. to 6 p.m. Monday through Fridays, and 9:00 a.m. to 5:00 p.m. for Saturdays, Sundays and Bank Holidays.

Trade waste was a common service or feature of civic amenity sites, and was predominantly aimed at small businesses (such as builders or gardeners) to provide drop-off for small loads. It was proposed to be capped that trade waste could not exceed 10,000 tonnes per annum, which was included within the 48,000 tonne allowance of waste across the whole site.

It was confirmed that the Council's environmental services waste team required a service to the south of the Borough. Currently, there was only one civic amenity site, at the New Year's Green Lane site in the north of the Borough. The application, for a temporary period of five years while the site allocations for the wider proposals for the redevelopment of the site were processed, would allow  ...  view the full minutes text for item 9.

Prior approval change of use from office (Class B1(A)) to residential (Class C3) to provide 157 units

Recommendation: Approval + Sec 106

RESOLVED:  That the application be approved, subject to the conditions as set out in the addendum and clarification of the number of motorcycle parking bays as outlined.

Prior approval change of use from office (Class B1(A)) to residential (Class C3) to provide 157 units

Officers introduced the report and addendum, which contained various amendments for clarity, together with an amendment to condition 1.

Members were reminded that the application was for prior approval, and so grounds for assessing prior approval were limited to transport and highways impacts, contamination risks, flooding risks, and the impact of noise from commercial premises on the intended occupiers.

The Committee was informed that the application had been assessed by various specialists, and it had been deemed that the proposals were acceptable. However, regarding the highways and transport impacts of the development,  it had been deemed that there were mitigation measures required which had been addressed within the heads of terms, namely the  provision of a full travel plan, an obligation to secure the auditing of the travel plan, a £20k fund bond for the travel plan, and £60k fund towards improving the safety and convenience for walking and cycling to the cross rail station and Hayes town centre. In addition, the Council was securing conditions to prevent future residents from applying for parking permits within existing and future parking management schemes within Hayes.

An additional condition was set out in the addendum that related to electric vehicle charging points. Officers clarified that the electric vehicle charging provision being requested would also include 7 motorcycle parking bays, based on the standard ratio of 1 motorcycle bay per 20 car parking spaces.

Officers concluded by stating that it was recommended that Members agree that prior approval was not required, subject to the legal agreement and heads of terms. The officer’s recommendation was moved, seconded, and when put to a vote, unanimously agreed.

RESOLVED:  That the application be approved, subject to the conditions as set out in the addendum and clarification of the number of motorcycle parking bays, as outlined.

Demolition of vacant Maple and Poplar Day Centre and construction of 34 no. 2 Bed / 4 Person Flats in 2 no. 3 storey new builds.

Recommendation: Approval

RESOLVED:  That the application be approved, subject to conditions as set out in the addendum.

Demolition of vacant Maple and Poplar Day Centre and construction of 34 no. 2 Bed / 4 Person Flats in 2 no. 3 storey new builds.

Officers introduced the report and highlighted the addendum, which contained clarifications and suggested additional conditions. Officers confirmed the full wording of condition 1, which had been omitted from Committee papers.

Officers confirmed that the proposal involved the demolition of the existing single-story former Day Centre building and its replacement with 2 three-story blocks of flats, accommodating 34 residential units, 100% of which were to be affordable housing, positioned around a central car parking area.

All units would be served by a central core and were provided with individual balconies. The units were contemporary in design, which was not significantly out of character with the area, as there was a similar flatted development within the locality. The buildings on the site had been in use until 2016, and had been vacant since, as the provision of the care facilities had been provided elsewhere within the vicinity of the application site.

Each building would accommodate 17 two-bedroom affordable housing units, delivering 100% affordable housing, made up of 50% Council rented and 50% shared ownership units. The site provided one car parking space for each property in accordance with Council’s parking standards. The private and communal amenity space requirements of the site were in excess of the Council's policy requirements, and accordingly the application was recommended for approval.

Members sought clarity on the approved layout as set out on the plans. Officers confirmed that the plans were annotated to show that the units were mirrored, and therefore that the plans were set out correctly.

Members sought clarity on how the Council was introducing energy saving schemes in such developments. Officers confirmed that the Council’s Sustainability and Renewable Energy officer maintained an overview of such schemes in line with a wider fund that the Council was accumulating.

The officer’s recommendation was moved, seconded, and when put to a vote, unanimously agreed.

RESOLVED:  That the application be approved, subject to the conditions as set out in the addendum and verbal update.

Deed of Variation (DoV) to the S106 Legal Agreement for planning permission ref: 1197/APP/2015/4164 dated 13/12/16 (Demolition of Block C and end of Block B and erection of four 5-storey replacement buildings; Extensions to Blocks A and B; car parking; landscaping; and associated development) to modify Schedule 3 (canal landscaping/ improvement works), Schedule 5 (highway works) and Schedule 8 (car club).

Recommendation: Approval

RESOLVED: That the application be approved, subject to the addendum.

Deed of Variation (DoV) to the S106 Legal Agreement for planning permission ref: 1197/APP/2015/4164 dated 13/12/16 (Demolition of Block C and end of Block B and erection of four 5-storey replacement buildings; extensions to Blocks A and B; car parking; landscaping; and associated development) to modify Schedule 3 (canal landscaping/improvement works), Schedule 5 (highway works) and Schedule 8 (car club).

The report was introduced and the addendum was highlighted, which contained a minor change to the recommendation to correct a typing error in part 3 of the recommendation, requesting that officers be delegated authority to negotiate and agree the final wording of the Deed of variation/Legal Agreement.

The officer’s recommendation was moved, seconded, and when put to a vote, unanimously agreed.

RESOLVED: That the application be approved, subject to the addendum.