Device Refresh & Licences
Minutes:
RESOLVED:
That the Cabinet:
1.
Approve the upgrade of End User Computer
Hardware Devices (Device Refresh), including update of Windows 10
to Windows 11, enhanced Microsoft Licences, and implementation of
change & adoption discovery work.
2.
Accept the Single Tender from Crayon
Limited via the Council’s strategic partner Cisilion Ltd for the provision of Microsoft
Licenses and associated technologies linked to Microsoft M365
services via the SBS
Workplace Solutions Framework
to the London Borough of Hillingdon at the cost of
£2,962,738.00 for a 3-year period from March 2024 –
March 2027.
3.
Accept the Single Tender from CHG Meridian UK Ltd
via the Council’s strategic partner Cisilion Ltd for the leasing of end user computer
devices refresh for a period of 3 years, at the value of
£1,949,207 via the SBS Workplace Solutions Framework to
London Borough of Hillingdon for a 3-year period from April 2024 -
April 2027.
4.
Agree to the Capital Release request of
£2,182k from the 2023/24-2024/25 ICT Corporate Technology
& Innovation Programme Capital Budget to fund the device
refresh lease one-off payment as set out in the
report.
5.
Delegate authority to the Chief Digital
& Information Officer, in consultation with the Cabinet Member
for Corporate Services, to make any further necessary operational
decisions regarding the project’s
implementation.
Reasons for recommendation
Cabinet agreed the necessary tenders and financing to leverage new and emerging technologies to support effective delivery of services, including issuing modern devices for staff, enhancing Microsoft Enterprise user licenses, and upskilling staff in the Microsoft Toolset through an embedded Change & Adoption strategy.
Alternative options considered and rejected
Alternative options were considered, as set out in the confidential report
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Finance & Corporate Services |
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Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in) |
Cabinet’s decisions can be called in by a majority of the Select Committee by 5pm, Friday 23 February 2024 |
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Officer(s) to action |
Matthew Wallbridge / Dale Gordon |
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Directorate |
Digital and Intelligence |
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Classification |
Private - Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it in accordance with Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended). |