Contracts for vehicle hire and damage repairs arrangements in support of the Fleet operation
Minutes:
RESOLVED:
That Cabinet agree:
1) For the hire of fleet vehicles to the Council for the period of 1 August 2024 to 31 July 2028 (4-years), to:
a) Accept the direct award from Car Hire (Days of Swansea) Ltd (trading as Days Rental) up to a maximum value of £500,000;
b) Accept the direct award from Dawsongroup Vans Limited up to a maximum value of £200,000;
c) Accept the direct award from Enterprise Rent a Car Limited up to a maximum value of £200,000;
d) Accept the direct award from London Hire Limited up to a maximum value of £200,000;
2) To accept the single tender from Fiveways Municipal Vehicle Hire Limited for the hire of fleet vehicles for a 12 month period from 1 August 2024 to 31 July 2025 up to maximum £175,000, pending the completion of a full tender exercise;
3) To authorise the Council’s Fleet Manager to utilise these contracts based on the operational needs of the Council and also within approved budgets, as set out within the body of the report.
Reasons for decision
Cabinet agreed, where temporary requirements made sense, the necessary contracts for the hire of vehicles within the Council’s fleet, for a 4-year period.
Alternative options considered and rejected
Alternative options considered by the Cabinet were set out in the confidential report.
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Relevant Select Committee |
Corporate Resources & Infrastructure |
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Expiry date for any scrutiny call-in / date decision can be implemented (if no call-in) |
Cabinet’s decisions can be called in by a majority of the select committee by 5pm, Friday 5 July 2024 |
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Officer(s) to action |
Stephen Gunter / Michelle Kenyon |
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Directorate |
Resources |
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Classification |
Private - Whilst the Cabinet's decisions above are always made public, the officer report relating to this matter is not because it was considered in the private part of the meeting and contained information relating to the financial or business affairs of any particular person (including the Authority holding that information) and the public interest in withholding the information outweighed the public interest in disclosing it in accordance with Section 100(A) and paragraph 3 of Part 1 of Schedule 12 (A) to the Local Government Act 1972 (as amended). |