Agenda, decisions and minutes

Apologies were received from Councillor Henry Higgins with Councillor Shehryar Ahmad-Wallana substituting.

There were no declarations of interest.

RESOLVED: That the minutes of the meeting dated 22 February 2023 be agreed as an accurate record.

None.

It was confirmed that all items were in Part I and would be considered in public.

Request for approval of Bringing into Use under condition imposed by Schedule 17 to the High Speed Rail (London - West Midlands) Act 2017, for Schedule 1 Work No. 1/63, 169-71, and 1/73, for a temporary conveyor (1.805km in length) covering an area approx. 19.5 hectares, commencing at the approved HS2 West Ruislip Portal Construction compound and terminating at the South Treatment Area, 337m south-east of the bridge carrying Harvil Road over the Chiltern Main Line, including bridges over the rail siding opposite The Greenway, River Pinn, Breakspear Road South, and the Chiltern Railway.

Recommendation: Approval

RESOLVED: That the application be approved.

Request for approval of Bringing into Use under condition imposed by Schedule 17 to the High Speed Rail (London - West Midlands) Act 2017, for Schedule 1 Work No. 1/63, 169-71, and 1/73, for a temporary conveyor (1.805km in length) covering an area approx. 19.5 hectares, commencing at the approved HS2 West Ruislip Portal Construction compound and terminating at the South Treatment Area, 337m south-east of the bridge carrying Harvil Road over the Chiltern Main Line, including bridges over the rail siding opposite The Greenway, River Pinn, Breakspear Road South, and the Chiltern Railway.

Officers introduced the item and gave a detailed presentation of the application giving an overview of the extensive negotiations that had taken place between officers and HS2. Members attentions was drawn to the addendum which highlighted a slight correction to the recommendation.

The Committee sought clarifications on the impact that the development would have on wildlife along the bank. Officers noted that the ecological impact of the application in the area was limited as it was already contained within the pre existing Chiltern Railways train line development and would not significantly increase the impact on wildlife.

Members queried what noise monitoring measures were in place and what HS2’s responsibilities were if the noise levels were deemed too high. Officers confirmed that there were ten monitoring points recording noise levels and although HS2 would respond more to individual complaints regarding noise rather than incidents of noise going above any agreed levels, there were fortnightly meetings with HS2 where further measures could be implemented to mitigate noise.

The application was proposed, seconded, and when put to a vote, unanimously approved.

RESOLVED: That the application be approved.

HS2 request for approval of Plans and Specifications under condition imposed by Schedule 17 to the High Speed Rail (London - West Midlands) Act 2017, relating to the Harvil Road Realignment Works, covering a site area of 46,528.5m2, including the Harvil Road Stream Underbridge (comprising wingwalls, parapets, box culvert and mammal ledge); earthworks associated with the highway embankments, access roads to the realigned Harvil Road, and the location of vehicle restraint systems and fencing; building works associated with the concrete weir and non-woven geotextile bags at the attenuation pond; earthworks associated with the attenuation pond area comprising swales, gabion baskets, access road; pedestrian access track; an attenuation pond and the location of fencing.

Recommendation: Approval

RESOLVED: That the application be approved.

HS2 request for approval of Plans and Specifications under condition imposed by Schedule 17 to the High Speed Rail (London - West Midlands) Act 2017, relating to the Harvil Road Realignment Works, covering a site area of 46,528.5m2, including the Harvil Road Stream Underbridge (comprising wingwalls, parapets, box culvert and mammal ledge); earthworks associated with the highway embankments, access roads to the realigned Harvil Road, and the location of vehicle restraint systems and fencing; building works associated with the concrete weir and non-woven geotextile bags at the attenuation pond; earthworks associated with the attenuation pond area comprising swales, gabion baskets, access road; pedestrian access track; an attenuation pond and the location of fencing.

Officers introduced the item delivering a detailed presentation of the proposed development. The Committee noted that the pond was a vital piece of flood risk mitigation in the area and that this was a good example of where the Council had worked with HS2 Ltd to bring betterment to the Borough.

The application was proposed, seconded, and when put to a vote, unanimously approved.

RESOLVED: That the application be approved.

Erection of a two-storey academic building (Use Class F1), demolition of existing temporary modular structures and partial demolition of existing main teaching building to facilitate connections to the main school, redevelopment of external hard and soft landscaped areas and associated works

Recommendations:  Approval + Sec 106

RESOLVED: That the application be approved.

Erection of a two-storey academic building (Use Class F1), demolition of existing temporary modular structures and partial demolition of existing main teaching building to facilitate connections to the main school, redevelopment of external hard and soft landscaped areas and associated works.

The Committee received an in-depth overview of the application from officers noting that the construction phase was proposed to take place for 54 weeks from July 2023 to July 2024 and that the school was to remain operational for that time; it was also highlighted that Royal Lane was not proposed to be used for construction traffic, instead construction traffic would utilise Peel Way. It was confirmed that not all parking spaces along Peel Way were proposed to be suspended and that no parking spaces would be suspended in the evening, night or early morning hours; it was also clarified that there would be no parking suspension during weekends, public holidays or school holidays when construction traffic could use Royal Lane without disrupting the operation of the school. It had been acknowledged by the applicant that local residents had concerns over construction access via Peel Way and they had responded by reducing the number of hours required for a parking suspension scheme. Officers considered the proposals to be acceptable given the need for SEND places in the Borough and subject to a condition that a full and detailed construction management plan be submitted. The application was recommended for approval.

A petition had been received objecting to the application and a written statement from the lead petitioner was read out. Key points of the statement included:

·         Residents of Peel Way and Benson Close by-and-large were not opposed to the Meadow School scheme itself and were sympathetic to its aims in helping children at the school.

·         The main concern of petitioners was the proposal to route large construction vehicles down what was normally a quiet residential cul-de-sac.

·         Another primary concern was the loss of parking on Peel Way for large parts of the construction period – a proposal that was deemed overly restrictive by residents despite the minor changes in the scheme now proposed.

·         Recent proposals to use the Royal Lane entrance for construction traffic instead of Peel Way outside of term-time were welcomed and would provide respite for residents of Peel Way. However, residents felt unclear as to why there was a need to use Peel Way for construction traffic at all as previous construction projects at the school had been known to use Royal Lane.

·         Petitioners deemed that the proposals to start the Peel Way parking suspension from 08:00, in contrast to the current residents scheme which began at 09:00, would be confusing for residents, and encouraged the Committee to explore the possibility of limiting the suspension to between 09:00 and 17:00 in line with the current residents parking management scheme.

·         Petitioners questioned the need for a year-long parking suspension when there would be relatively few of the largest articulated vehicles that need such restrictions, and most of those  ...  view the full minutes text for item 205.

Temporary redevelopment of site including removal of existing external spaces to provide a temporary two-storey academic building (Use Class F1).

Recommendation: Approval

RESOLVED: That the application be approved.

Temporary redevelopment of site including removal of existing external spaces to provide a temporary two-storey academic building (Use Class F1).

Officers introduced the application as a sister application to the previous item and gave an overview of the application and plans. The application was deemed to be acceptable in principle and officers recommended it for approval.

The Committee noted that there was no petition in received in relation to this application. Members received assurances that all traffic for the proposals would be taken via Royal Lane and would not impact on the residents of Peel Way. Regarding timescales of the project, it was confirmed that the unit was required for the start of the autumn 2023 school term.

The officers recommendation was moved, seconded, and when put to a vote, unanimously approved.

RESOLVED: That the application be approved.

Demolition of no. 48 and no. 60 Ducks Hill Road, garage and wooden storage unit and the erection of three new buildings comprising of 12 assisted-living units (Class C2), proposed ancillary communal space, including cafe and restaurant, external connecting link building, landscaping and external works.

Recommendations: Approval + Sec 106

RESOLVED: That the application be approved.

Ahead of the commencement of this item, at 09:03PM, the Committee adjourned for a five minute comfort break. The Committee reconvened at 09:10PM.

Demolition of no. 48 and no. 60 Ducks Hill Road, garage and wooden storage unit and the erection of three new buildings comprising of 12 assisted-living units (Class C2), proposed ancillary communal space, including cafe and restaurant, external connecting link building, landscaping and external works.

Officers introduced the application and gave an overview of the proposed development noting that the scheme would provide much needed additional care home provision in the Borough. The application was recommended for approval.

By way of verbal update, officers proposed additional text to ensure the low lighting was to feature automatic switch off. The officers recommendation, inclusive of the verbal update given, was moved, seconded, and when put to a vote, unanimously approved.

RESOLVED:

1)    That the application be approved; and,

2)    That additional text be included to ensure the low lighting was to feature automatic switch off.

Minor material amendment to revise Conditions 2 (Approved Plans), 3 (Compliance with Supporting Documentation), 6 (Landscaping Scheme) and 20 (Revised balcony siting / obscure glazing) of planning permission ref. 43762/APP/2018/396, dated 12-04-2018 for 'Demolition of vacant Maple and Poplar Day Centre and construction of 34 residential units' (as amended by 43762/APP/2022/1639 dated 21st June 2022 and 43762/APP/2023/573 dated 02-03-2023) in order to allow the re-siting, internal and external changes, including a new floor to the northern block and the reconfiguration of the car parking and landscaping layout on the wider site.

Recommendations:  Approval + Sec 106

RESOLVED: That the application be approved.

Item 13 was heard ahead of this item.

Minor material amendment to revise Conditions 2 (Approved Plans), 3 (Compliance with Supporting Documentation), 6 (Landscaping Scheme) and 20 (Revised balcony siting / obscure glazing) of planning permission ref. 43762/APP/2018/396, dated 12-04-2018 for 'Demolition of vacant Maple and Poplar Day Centre and construction of 34 residential units' (as amended by 43762/APP/2022/1639 dated 21st June 2022 and 43762/APP/2023/573 dated 02-03-2023) in order to allow the re-siting, internal and external changes, including a new floor to the northern block and the reconfiguration of the car parking and landscaping layout on the wider site.

Officers introduced the application and gave an overview of the proposals highlighting that the application was recommended for approval. The officers recommendation was moved, seconded, and when put to a vote, unanimously approved.

RESOLVED: That the application be approved.

Demolition of existing buildings and erection of 2 blocks of flats comprising 38 units (7 x studio, 6 x 1-bed, 14 x 2-bed and 11 x 3-bed) with 2 disabled parking spaces and vehicular access off North Hyde Road and rear garage court areas accessed from Sandow Crescent.

Recommendations: Approval + Sec 106

RESOLVED: That the application be approved.

Demolition of existing buildings and erection of 2 blocks of flats comprising 38 units (7 x studio, 6 x 1-bed, 14 x 2-bed and 11 x 3-bed) with 2 disabled parking spaces and vehicular access off North Hyde Road and rear garage court areas accessed from Sandow Crescent.

Officers introduced the item and gave a detailed presentation of the proposed development highlighting that the application was recommended for approval.

The Committee sought to ensure that condition seven was amended to included reference to the use of sensors and automatic switch-off lighting. The officers recommendation, inclusive of the amendment discussed, was moved, seconded, and when put to a vote, unanimously approved.

RESOLVED:

1)    That the application be approved; and,

2)    That condition seven be amended to include reference to automatic switch-off lighting.

Demolition of a two-storey building and associated structures (Use Class E(g)(iii)) and the erection of a replacement six-storey (plus basement) mixed-used building with industrial floorspace (Use Classes B2, B8, E(g)(ii), and (iii)) at basement and ground floor level with residential uses (Use Class C3) above, together with associated car parking, cycle parking, refuse areas and mechanical plant.

Recommendations: Approval + Sec 106

RESOLVED: That the application be approved.

This item was heard ahead of item 11.

Demolition of a two-storey building and associated structures (Use Class E(g)(iii)) and the erection of a replacement six-storey (plus basement) mixed-used building with industrial floorspace (Use Classes B2, B8, E(g)(ii), and (iii)) at basement and ground floor level with residential uses (Use Class C3) above, together with associated car parking, cycle parking, refuse areas and mechanical plant.

Officers introduced the application and gave a detailed overview of the proposals noting that, although there was a slight reduction in industrial floorspace, the quality of the space was higher and was deemed acceptable. The application was recommended for approval.

The Committee discussed the possibility of removing Use Class B2 from the site however officers noted that, due to the constraints upon the space with limited access and a relatively low floor to ceiling height, it was unlikely that heavy and loud machinery would be installed in the industrial space. It was also noted that condition 16 had restricted the uses of the space which included a restriction of the use of the space as a retail unit.

Members discussed the types of vehicles that would be accessing the site for deliveries and servicing. It was confirmed that the transport officer would consider limiting the maximum size of vehicle that could service the site. The Committee also sought to add a condition that a basement impact assessment was carried out to secure appropriate details.

The Committee discussed the operational hours of the industrial space considering the adjacent residential units. It was decided that 24-hour operation of the unit would be permitted but the delivery and servicing of goods would be restricted to only take place during sociable hours.

The officers recommendation, inclusive of the amendments discussed, was moved, seconded, and when put to a vote, unanimously approved.

RESOLVED:

1)    That the application be approved;

2)    That officers would explore limiting the maximum size of vehicle that could service the site;

3)    That a condition be added to secure a basement impact assessment; and,

4)    That the delivery and servicing of goods was to be restricted to only take place during sociable hours.