Agenda and minutes

There were none received.

Councillor John Hensley declared a non-pecuniary interest in Item 9 - Brunel University, Kingston lane, Hillingdon, as he was an Academic Advisor at the University. He left the room during the consideration of this item.

The minutes of the meeting held on 11 February 2014 are to be reported to the meeting on 25 March 2014.

There were no matters notified in advance or urgent.

It was confirmed that all items would be considered in Part 1 public.

Demolition of warehouse extension to Apollo House and erection of a part 4, part 5, part 6 and part 7 storey building comprising 132 residential units, cafe (Class A3), community room (Class D2), 5 x workshop units (Class B1, B8 or A2 uses), and associated car parking and landscaping.

Officers introduced the report.

In response to a query regarding affordable rent for social housing, officers advised that the developer had agreed to limit rent to the normal social level.

The Committee amended Head of Term (d) by inserting 'first' before 'occupation'.

The recommendation contained in the officer’s report was moved, seconded and on being put to the vote was agreed.

Resolved

1. That delegated powers be given to the Head of Planning, Green Spaces and Culture to enter into a deed of variation to the original legal agreement which would secure:

a)    Correct an erroneous plan attached to the original legal agreement;

b)   Alter the affordable housing tenure so that all of the affordable housing units are provided as affordable rent, with rental levels secured at local housing allowance rates;

c)    Provide flexibility for the marketing suite to remain as a temporary community facility; and

d)   Alter timescale for the payments of commencement based obligations, so that they are to be paid on first occupation rather than commencement.

2. That officers be authorised to negotiate and agree the amended terms for the Affordable Housing Schedule in the Deed of Variation.

Variation of Condition 4 (Phasing) of planning permission 59872/APP/2012/1838 dated 19/04/2013, to allow variations to phasing of approved development to allow the Boiler house and the Material Store to come forward as Phases 1 and 2, and to allow the Veneer Store and/or Record Stack car parks to come forward earlier than in the approved phasing.

Officers introduced the report and directed Members to note the changes in the addendum circulated at the meeting. It was noted that due to changes in circumstances, it was no longer possible to bring the cinema as a first phase.

The recommendation contained in the officer’s report was moved, seconded and on being put to the vote was agreed.

Resolved

That delegated powers be given to the Head of Planning, Green Spaces and Culture to grant planning permission subject to the following conditions:

A) That the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or other appropriate legislation to secure:

1. Employment Safeguarding: A programme of work to secure the refurbishment of the record store building. The programme to ensure phased restoration of the record store building to shell and core status. Shell to be refurbished prior to occupation of the 140th unit, with the ground floor also being fitted out to core standards at that time. At the time the ground floor is 75% let then the owner shall then fit out the first floor to core standards inclusive of the lifts. At the time the first floor is 75% let then the core works to the second shall be completed. This process is to continue until the shell and core of all floors of the building have been refurbished.

2. Construction Training: Either a contribution equal to the formula as contained in the planning obligations SPD or an in-kind scheme delivered during all the construction phases of the development is to be agreed and implemented.

3. Employment Strategy: An employment strategy for the site which facilitates and promotes the employment of local people on site.

4. Energy Centre Provision: An obligation to secure delivery of the Energy Centre and any necessary alternative energy measures.

5. Public Realm/Town Centre Improvements: a financial contribution of

£187,428.07.

6. Affordable Housing: 5% of the total scheme is to be delivered as affordable housing. A review mechanism will be incorporated into the S106 agreement to identify and secure additional affordable housing in the event of an uplift in land value as a result of improved economic conditions in the future (any increase will either be delivered on site or as a payment in lieu).

7. Education: A financial contribution in line with the formula as contained in the Planning Obligations SPD, revised Chapter 4 Education will be delivered.

8. Community Facility: Either the delivery of a music (EMI) museum on the site or a financial contribution in the sum of £100,000 to be secured.

9. Health: A financial contribution in line with the formula  ...  view the full minutes text for item 60.

Part 2 Part 3 storey building to be used for light industrial (Use Class B1(c)) purposes. (Revise design of Block B approved in 4404/APP/2011/2079).

Officers introduced the report.

The recommendation contained in the officer’s report was moved, seconded and on being put to the vote was agreed.

Resolved

A) That the application be determined by the Head of Planning, Green spaces and Culture under delegated powers, subject to the completion of a deed of variation to the Section 106 Agreement accompanying planning permission ref. 4404/APP/2011/2079 to provide for the following obligations:

(i) Travel plans to be prepared in accordance with TFL guidance and implemented for the light industrial and the residential components of the development.

(ii) The provision of a contribution of £19,571 towards educational facilities (inflation adjusted to account for the retail price index since March 2009).

(iii) The provision of a contribution of £11,844.95 towards health care facilities (inflation adjusted to account for the retail price index since March 2009).

(iv) The provision of a contribution of £10,000 toward community facilities (inflation adjusted to account for the retail price index since March 2009).

(v) The provision of a contribution of £1,486 towards local library facilities (inflation adjusted to account for the retail price index since March 2009).

(vi) A contribution of £2,500 for every £1 million build cost to provide for construction training.

(vii) The provision of a pedestrian access to Rosedale Park, including the provision of access control and CCTV provision.

(viii) A cash contribution equal to 5% of the total cash contribution to enable the management and monitoring of the requirements of the legal agreement.

B) That the applicant meets the Council's reasonable costs in the preparation of the deed of variation to the Section 106 agreement and any abortive work as a result of the deed not being completed.

c) That the officers be authorised to negotiate and agree detailed terms of the proposed deed of variation.

D) That, if the Section 106 agreement is not completed within a period of 3 months from the date of Committee consideration that delegated powers be granted to the Head of Planning, Green spaces and Culture to refuse the application for the following reason:

- The applicant has failed to provide contributions towards the improvements of services and facilities as a consequence of demands created by the proposed development (in respect of encouraging sustainable mode of transport, educational facilities, health care facilities, community facilities, library facilities, and the provision of convenient access and permeability to nearby recreational space). Given that a legal agreement to address this issue has not at this stage been offered or secured, the proposal is considered to be contrary to Policy R17 of the Hillingdon Local Plan: Part 2 - Saved UDP Policies (November 2012).

E) That if the application is approved, the conditions and informatives set out in the officer's report be attached.

Retention of 203 car parking spaces which were formerly permitted under a temporary planning permission.

Councillor John Hensley withdrew from the room for this item.

Officers introduced the report.

The recommendation for approval was moved, seconded and on being put to the vote was agreed.

Resolved - That the application be approved subject to the conditions and informatives set out in the officer's report.

Application made under S73 of the Town and Country Planning Act for minor material amendment to condition 2 of the Secretary of State's appeal decision APP/R5510/A/12/2183271 dated 8th January 2012 (LBH ref: 25760/APP/2012/2410) which was for Erection of a part four, part three and part two storey building with basement parking, comprising 11 one-bedroom, 27 two-bedroom and 4 three-bedroom residential flats and a retail unit on the ground floor fronting Field End Road (involving demolition of the existing building).

The application seeks to amend condition 2 and seeks the following:

1) Addition of 3 units all contained within the approved building envelope (Proposal to provide 45 units);

2) Alterations to the mix of accommodation proposed to comprise 14 x 1 bed, 30 x 2 bed and 1 x 3 bed;

3) Changes to the internal layout;

4) Changes to the basement design (45 spaces) and vehicular entrance ramp to the basement parking; and

5) External alterations to the appearance of the building.

Officers introduced the report and directed Members to note the changes in the addendum circulated at the meeting.

During discussion, the Committee amended Condition 17 to ensure parking spaces were allocated for the sole use of each residential unit. Condition 21 was also amended to include delivery and collection restriction on public holidays.

The recommendation contained in the officer’s report and amended conditions were moved, seconded and on being put to the vote was agreed.

Resolved

1. That delegated powers be given to the Head of Planning, Green Spaces and Culture to grant planning permission subject to:

A)Entering into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or S278 of the Highways Act 1980 (as amended) and/or other appropriate legislation to secure:

1. Affordable housing: a financial contribution of £86,000 for off site provision plus review mechanism

2. Construction Training: a financial contribution equal to £2500 per £1m build cost and coordinator costs equal to £18,814.16 or an in kind scheme

3. Public Open Space: a financial contribution of £55,000

4. Town Centre Improvements: a financial contribution of £20,000

5. Education: a financial contribution of £40,281

6. Health: a financial contribution of £14,126.88

7. Libraries: a financial contribution of £1,500.73

8. Community Facilities: a financial contribution of £20,000

9. Project Management and Monitoring Sum: a financial contribution equal to 5% of the total cash contribution.

B) That in respect of the application for planning permission, the applicant meets the Councils reasonable costs in preparation of the Section 106 and/or 278 Agreements and any abortive work as a result of the agreement not being completed.

C) That Officers be authorised to negotiate and agree the detailed terms of the proposed agreement and conditions of approval.

D) If the Legal Agreements have not been finalised by 20th March 2014, delegated authority be given to the Head of Planning, Green Spaces and Culture to refuse planning permission for the following reason:

'The applicant has failed to provide contributions towards the  ...  view the full minutes text for item 63.

Demolition of existing warehouse buildings and erection of 602 bedroom 8-storey hotel with associated car parking (Outline application including details of access, appearance, layout and scale - landscaping reserved).

In introducing the report, officers directed the Committee to note the changes in the addendum circulated at the meeting. Members were informed verbally that an additional informative in relation to comments from the Access Officer should be attached, as this had not been included in the report.

During discussion, the Committee amended Condition 2d in the addendum to add '...including swept paths' as the Highways officer was satisfied that the layout could be achieved but this had not been shown in the plans.

In response to a query raised about motor cycle parking; officers advised that although this was not shown in the plans, Condition 2d in the addendum had been amended to reflect this.

The Committee deleted Condition 14 (relating to site noise rating level) as no residents would be affected by noise and noted that Condition 15 relating to noise control would instead be more appropriate.

In answer to a question relating to bedroom windows facing 45 degree angle; officers advised that there was no policy relating to this issue but that the applicant had indicated their intention to install double blinds. The Committee added an additional informative.

A Member stated that an addition condition relating to the provision of air condition should be added. Officers advised that Condition 15 would cover this concern, as there was no policy to address this issue.

The Committee added an additional conditioning in respect of air pollution levels.

The recommendation contained in the officer’s report, additional condition and informatives, amended Condition 2d and deletion of Condition 14 was moved, seconded and on being put to the vote was agreed.

Resolved

That subject to the Mayor not directing the Council under Article 6 of the Town and Country Planning (Mayor of London) Order 2008 to refuse the application, or under Article 7 of the Order that he is to act as the local planning authority for the purpose of determining the application, delegated powers be given to the Head of Planning, Green Spaces and Culture to grant planning permission, subject to any relevant amendments agreed by the Head of Planning, Green Spaces and Culture, and also those requested by the Greater London Authority and the following:

A) That the Council enters into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) and/or other appropriate legislation to secure:

1. Highways: to secure all necessary works and the provision of a Travel Plan including Sustainable Transport Measures (such as a hopper bus service), a Service and Delivery Plan, offsite coach parking and coach call forwarding.

2. Construction Training: either a financial contribution, or an in-kind scheme delivered during the construction phase of the development, should be secured (A financial contribution equal to £2500 for every £1m build cost plus coordinator costs equal to 20,186/7500 x £71,675  ...  view the full minutes text for item 64.

Demolition of existing single and two storey extensions and outbuildings associated with the public house. Retention and conversion of the original public house building to form 2 no. residential units plus the erection of an additional 14 no. residential units on the site, provision of a wild flower meadow, car parking, landscaping, amenity space and other associated works.

Officers introduced the report and directed Members to note the changes set out in the addendum circulated at the meeting.

In discussing the application, a Member commented that the site visit was useful and helpful, as they were able to observe and develop an understanding of the flood situation, as well as ascertain how the site would assist with flooding. The need to secure the safety of wide life was highlighted.

The Legal Advisor advised that planning obligation relating to wide life would be included as part of Condition 11.

In answer to a query relating to erected fixtures on the site, officers advised that the Town and County Planning Act allowed for people to be able to erect non-permanent fixtures in private gardens.

The Legal Advisor pointed out that Members could take comfort in the knowledge that with regard to Condition 21, this was a standard and accepted condition for removing Permitted Development (PD) rights.

Offices explained that there was the right to put up temporary buildings for only 21 days in General Permitted Development Order (GPDO). It would however, be unreasonable to remove rights for temporary structures such as swings. The GDPO allowed construction of outbuildings in residential gardens and the condition wording (which the Legal Advisor had confirmed was robust) prohibited such structures.

The Chairman added that this issue should be taken in context and pointed out that officers had taken the view of not removing all garden furniture, as doing so would be considered unreasonable.

The recommendation contained in the officer’s report was moved, seconded and on being put to the vote was agreed.

Resolved

1. That the application be referred to the Secretary of State as a departure from the provisions of the Development Plan and be referred back to the Greater London Authority.

2. That should the Secretary of State not call in the application and that should the Mayor not direct the Council under Article 6 to refuse the application, or issue a direction under Article 7 that he is to act as the Local Planning Authority for the purposes of determining the application, the Council enter into an agreement with the applicant under Section 106 of the Town and Country Planning Act 1990 (as amended) or Section 278 Highways Act 1980 (as amended) and all appropriate legislation to secure:

(i) Transport: All on site and off site highways works as a result of this proposal, including improvements to the site access and footway renstatement along the site frontage to connect the site with Thorney Mill Road

(ii) Health: The applicant provides a financial contribution of £8,038.46 towards health care in the area  ...  view the full minutes text for item 65.

Reserved matters (appearance and landscaping) in compliance with conditions 2 and 3 for Phase 3, third application (66 residential units) of planning permission ref: 5107/APP/2009/2348 dated 01/10/2010, for the proposed mixed used redevelopment of the Former NATS Site.

Officers introduced the report.

The recommendation for approval was moved, seconded and on being put to the vote was agreed.

Resolved - That the application be approved subject to the conditions and informatives set out in the officer's report.

Redevelopment of site to provide mixed use development including one three-storey block comprising health centre and gym; one two-storey block comprising 12 supported housing/living flats and associated accommodation; car parking; landscaping; and ancillary development.

In introducing the report, officers directed members to note the changes in the addendum circulated at the meeting. The Committee was informed that the first sentence in Condition 17 should be deleted, as the certificate from the Police would cover all security aspects within Condition 11.

It was reported that an email had been received from a Ward Councillor in support of this application.

In discussing the application, the Committee noted that there were a total of 20 parking spaces which were not specified in the report.

A  Member added that these must be specified, particularly for doctors and patients. Officers advised that 3 disabled parking spaces would be provided for the public but would not be allocated to the health centre. It was explained that the transport assessment had highlighted a maximum of 35 spaces but the number of parking spaces required specifically for staff was not yet known. Members were informed that there was a great deal of spare capacity for parking in the area and as such, would allow for spaces to be allocated to the health centre.

Members were also informed that the Head of Term relating to car parking strategy likewise required securing how the spaces would be allocated between the different uses. This would be less feasible until more detail regarding operator needs were supplied.

A Member stressed that it was essential for spaces to be allocated for patients, as the existing surgery in Yiewsley currently had no spaces allocated for patients. Officers advised that parking accumulations took account of staff and visitor car parking and the legal agreement would ensure that only a proportion of the parking would be allocated to staff.

In answer to a further query about parking for people in supported housing, officers advised that supported housing would be for the type of occupier who would not be driving.

In response to concerns raised about the use of ambulance parking space behind the surgery, officers confirmed that this space would be for the sole use of ambulances and not for any other uses. The space would be used only for ambulance to park in, to ensure people needing medical attention could be picked up.

Concerns were expressed as to how secure the proposal for the provision of the health centre was. Officers advised that there had been substantial liaison between Council officers and the applicant.

The Committee attached additional conditions to ensure the following:

-       No gates were opened on the highways or public foot path

-       Lights were automatically switched off, to safeguard residential occupiers against light disturbance

-        Windows on the eastern elevation were none-opening.

The recommendation contained in the officer’s report and additional conditions was moved, seconded and on being put to the vote was agreed.

Resolved

That delegated powers be given to  ...  view the full minutes text for item 67.

Construction of cycle track.

Officers introduced the report.

The recommendation for approval was moved, seconded and on being put to the vote was agreed.

Resolved - That the application be approved subject to the conditions and informatives set out in the officer's report.